Building a $20 Million Dollar Moving Company

SUMMARY

In this video, Louis Massaro shares how to build a $20 million dollar moving company.

  • “What I did was not anything extraordinarily special. I just did it and did it with excellence, and had the desire to grow and scale.”
  • “One of the things that I see a lot of people have challenges within their moving companies is they try to go too wide.”
  • “You don’t have to take over the world business-wise, but no matter what, you’ve got to get yourself to the point where you’ve got some freedom.”
  • “To be able to scale you’ve got to be able to market, you’ve got to be able to spend money on advertising and you have to know your numbers.”
  • “Don’t get stressed that you’re at the level you’re at now and you want to get to this other level and you’re not there yet today. Just turn in the direction that you know you need to go and start taking one step at a time. That’s it.
  • Watch the video to get full training.

HOT NEWS & DEALS!

  1. Join the Moving CEO Challenge: Official Louis Massaro Community Facebook Group! A place for moving company owners to connect, share ideas, and inspire one another. Click here to join!
  2. Latest Instagram!
    Check out @LouisMassaro for new announcements, valuable tips, and enlightening videos to take your moving company to the NEXT LEVEL!

RELATED POSTS

Take Control Of Your Moving Company

How To Create Processes In Your Moving Company

Why Your Moving Company Is Losing Money

How To Open Moving Companies In Multiple Locations

How Much Should Moving Companies Profit?

TRANSCRIPTION

Louis Massaro:
Hey my friends, welcome to the Moving Mastery podcast. My name is Louis Massaro. The purpose of this podcast is strictly to help you take your moving company to the next level, set up system, set up processes, increase profits, reduce stress, live a better quality of life. And today we’re going to do something a little bit different, we’re going to try something new. I got my main man, Chris, with me today. What’s up, Chris?

Chris:
Hey, what’s up?

Louis Massaro:
Today’s Chris’s birthday, he just got back from lunch, I had to call him out real quick. I won’t sing you happy birthday here in front of everybody, but happy birthday man.

Chris:
Thank you. Thank you very much.

Louis Massaro:
So what we’re doing today is I told Chris to go through the emails that we received, the comments on social media, my DMs and find a question that we could just start the episode off. I don’t know what question he picked. I said, listen, pick something that will be impactful for whoever’s listening, right? And then I’m just going to, I don’t know what the question is, but we’re just going to answer it, I guess, and kind of expand upon whatever the idea and the concept is. So what do you got?

Chris:
Yeah, I think it’s a good question for today and it’s something that I think you’ll have a really profound answer to. So I’m curious to see what you say.

Louis Massaro:
Oh boy.

Chris:
So we had one of our followers slide into our DMs with this question and the question is, first of all, they said, “What you did with Neighbors was amazing and do you think it’s possible to do the same thing today?”

Louis Massaro:
As in?

Chris:
Like, you build a $20 million company previously.

Louis Massaro:
In other words, is the good old days of moving gone and can it be done today? Is that how you took it?

Chris:
That’s pretty much how I took it. I think it’s about, was there a hay day and is it still possible to build a $20 million company now?

Louis Massaro:
Yeah, I mean, listen, not only is it possible, I believe it’s actually easier now than it used to be. There’s … So many people want to complain about the competition and new disruptors popping up in the industry and there’s going to be self-driving trucks and people are trying to Uberise the moving industry and all that. And I’ll tell you not only is it possible, but people are doing it every day. I mean, we work with people that are on their way to building really even bigger than 20 million. And so yes, to answer the question straight up, it’s definitely possible to do it today.

Louis Massaro:
What I did was not anything extraordinarily special, I just did it and did it with excellence and had the desire to grow and scale. And at an early age, right? So I started at 19, I won’t go into the story of how I started, but my desire to grow, I wanted to open 50 locations. Right? I wanted to get much bigger than I actually did. And there were reasons that I got derailed and didn’t end up doing that. But to do it today, absolutely. 100%, somebody could do that. You probably want to know-how.

Chris:
I mean, how, maybe not how you did it then, but how would you do it now if you were going to do the same thing again?

Louis Massaro:
Okay. How would I build a $20 million moving company?

Chris:
You’re saying it’s possible.

Louis Massaro:
Yeah.

Chris:
Nothing’s really changed in the industry or in the market, so how would you do it now?

Louis Massaro:
I like these episodes. I don’t know, it is like challenging, pretty good.

Chris:
That’s right, we got to keep you on your toes, right?

Louis Massaro:
So today, what would I do? Well, let’s just say starting from scratch, right? Let’s start there because regardless of where anybody is, as they’re listening, there’s a component of starting from scratch that they might need to add, whether it’s an additional office or another division or whatever it might be. So if I was starting from scratch, I would pick a good market to start in probably where I already live just because it would be convenient. When I was young I didn’t have anything holding me down, so I went out to a market that I thought was good. But I would pick a market and I would start with local moves, right? I would start with local moves and I would keep it really simple.

Louis Massaro:
One of the things that I see a lot of people have challenges with in their moving companies is they try to go too wide, right? And what I like to say is go deep and then go wide. What that means is, people get into local moves and they’ll only get to a certain level in their market and they’re going to say, I need to get into long-distance. I need to get into commercial, I need to start doing junk removal too. And they look for all these fillers to help supplement and make more money but in reality, if they just go deeper into the local moves, deeper into their market, like know that there’s a lot of money to be made in local. Like I know that today, like that’s where I would start hands down today.

Louis Massaro:
I would get one office, local moves and start there and just dig deep. And what I mean by that is, I would probably start, I don’t know, I started with two rental trucks. Now I could get some trucks, it’s not a big deal, but even if I started with two rental trucks again. I rent two trucks, I’d put some direct mail postcards out there, I would start a paper click campaign on Adwords, make sure that that’s optimized, make sure that my landing page is on point, make sure that the conversion is set up correctly. I would buy some leads and I would hire one person to start to, let’s see, either be my dispatcher and handle the operations or handle the sales. I don’t know, it depends on how I’m feeling.

Louis Massaro:
And what I say that if I’m speaking for somebody else, let me not talk about what I would do, what somebody else should do is they should decide, would they rather be selling and booking moves all day and giving estimates and speaking to customers, or would they rather be dealing with the logistics of dispatch operations, the movers, dealing with customers on the day of the move?

Chris:
So either way, they probably should pick one of those two routes.

Louis Massaro:
Yeah, if you’re going to hire one person right away to get started, I would pick one. What happens is if there’s too many chefs in the kitchen trying to do the same thing, there’s a lot of room for error. You want to have designated roles within the company of who does what and at the beginning, if there’s two people that’s going to be, they’re going to have a lot of different hats that they wear. They’re going to be helping out with this, helping out with that. But I would try to have it as separate as possible. Right? One person handling sales, one person handling operations. And that’s true for any size organization. If you got 20 people in your office booking moves, you have a big call center, have multiple locations, you need to keep your sales and your dispatch completely separate, right?

Louis Massaro:
You want your salespeople to be in like happy-go-lucky, positive land, right? Everything’s great and we know the stuff that dispatch and operations has to deal with, you don’t want the possibility of that negativity coming into sales, right? Because as a salesperson, if you start to hear about some of the issues that go on day to day with the moves, whether it’s their late, whether it’s they got there and they realize they need an additional person or they’re not going to be able to be out of the building in time. All the little things that go into the day to day that can make dispatching and the business in general stressful, you don’t want that getting over to sales because if you’re selling a product, you need to believe in your product. And if all day long you’re hearing about just these little operational things that most times they get worked out and everything’s fine at the end of the day, you don’t want that leaking over to sales. So I would want that to be completely separate.

Chris:
Okay.

Louis Massaro:
Right? And I would start right away with, your sales process has to be on point, that’s number one. No matter where you are, you’ve got to look at your sales process first and foremost. As I got into this space to go on this mission of helping as many moving company owners as I can, relieve the stress, make more money, right? Have a better quality of life, I asked myself like, what’s the thing that would have the biggest impact to teach them right away? And it’s sales, without sales, you’ve got nothing.

Chris:
In the beginning, especially, right? But what does that look like? Especially if you’re a one-man or a two-man show and you’re wearing all the hats, like how do you implement that kind of sales process with just one or two people? Is it possible?

Louis Massaro:
Yeah, absolutely. You get yourself a CRM, I’m not pushing any CRMs. I mean, we know I’m partners with SmartMoving, but get yourself any CRM, moving CRM that’s capable of managing leads. You get yourself tracking phone numbers, okay? You make sure that all your phone numbers are trackable because from day one, day one, you don’t want to wait for this. You’ve got to track all your marketing and test it, test it, track it, tweak it. And you want to make sure that the ROI, the return on investment on all your marketing is lining up, right? That’s how you’re going to be able to start modifying things and start scaling and making sure that you maximize your marketing dollars. So you’ve got everything coming into a CRM, you’ve got the phone calls coming in, you’ve got the leads automatically going into the CRM, and then the phone calls you enter them in. You figure out where they heard about you from.

Louis Massaro:
So if I’ve got, let’s say postcards, I’ve got a unique tracking number on those postcards that are going, when the phone rings, it says postcard. I know it’s coming from a postcard, I don’t have to sit there and ask the customer, well, where’d you hear about us? I know for sure that’s where it came from. If I’ve got a Google Adwords campaign, there’s a tracking number on that, right? So I’ve got all that tracked from day one. I won’t jump in and then figure that stuff out later, I didn’t do this obviously from day one.

Chris:
I was going to ask you.

Louis Massaro:
Yeah, I didn’t know better, right?

Chris:
How long did it take to figure out?

Louis Massaro:
A lot of time. A lot of years.

Chris:
A long time, right?

Louis Massaro:
A lot of years. But now, starting now and this is stuff like even if you’re not just starting, but you just want to like totally optimize your business. It’s about setting up that foundation. So you’ve got the leads coming in, you’ve got the phone numbers being tracked, you’ve got a script for yourself, right? Sit down and write out a script for yourself on what you are going to say or your sales person’s going to say to every single customer. And then in the early stages, like for me in the early stages, I wrote a script immediately, right? In high school I worked at a call center selling vacation packages, the one thing that I walked away from that with was, hey, you’ve got to have a script in front of you and you’ve got to have a book of rebuttals. Things that you say to somebody when they’re like, hey, I’m not ready to set up this move yet. Hey, I need to speak to my husband. Hey, we don’t know our closing date yet, we’re going to have to call you back, right?

Louis Massaro:
So you’ve got your leads coming in, you’ve got your CRM tracking everything. You’ve got your script, and then you also start to establish your rebuttals. So every time you speak to somebody on the phone, they’re going to tell you … Most people listening right now they have moving companies, they are already operating, they’re already doing pretty well. And you’re going to want to make a list, like what are all the things people say of why they’re not ready to move and then what’s your response to those? And this is especially important at the beginning because a lot of times it’s you, the owner, making these calls and feeling out the situation with the customers, but you’re not going to be able to scale until you could duplicate that with more people.

Louis Massaro:
So you’re going to need to have something that you could pass on to that next salesperson and that next one, and that next one, and that next one, because you’re going to need some more salespeople. Remember we’re going to 20 million. Like, I’m telling you where we’re starting, I’ll take, I don’t know how much time we have, but I’ll take this thing to 20 million by the time we’re off this podcast.

Chris:
Now, when you’re first starting out, I mean, what do you do, like you just write down the objections that customers give you and then build the rebuttals from that?

Louis Massaro:
Yes. I mean, I don’t want to make this like a self-serving thing. Like, hey but I teach this stuff, in our programs we have all the rebuttals, we have the scripts, we have all that stuff, and even the frameworks of how to build your own so it’s not the same as everybody else’s. But essentially the point of this podcast is free content. To take it, apply it, see that it’s valuable. You basically, anytime someone says no to you, what’s the reason and what can you say to help make sense of your service? A lot of times people will, I don’t know, price, your price is too high. You need to be able to make the customer understand why your price is higher than other companies. If you can’t do that, then you’re going to be forced to compete on price and you’re not going to build a thriving, profitable business competing on price.

Chris:
So you’re telling people don’t strive to be the most affordable moving company in town.

Louis Massaro:
Definitely not.

Chris:
And the reasoning behind that is what? Because-

Louis Massaro:
Well, you need to make money, right? You need to make money. And I see it and before I used to see companies pop up and I’m like, they’re not … I give them six months, I give them a year. And what happens is they’re not in tune with their numbers. They’re not in tune with their profit and loss, they’re not in tune with their cash flow. They’re not in tune with their forecasting and they don’t realize that they’re slowly putting themselves out of business with these low rates. And so what happens is they get excited, hey, we’re booking moves, we’re booking moves, money’s coming in. But between the money coming in, the money they’re putting on the credit cards, the bills that need to get paid, the payroll that’s coming in, all of a sudden, one day they wake up and are like, oh, there’s no money in the account what do we do now? Right?

Louis Massaro:
So you’ve got to be able to set your prices based on job costing. There’s only a hundred percent of the pie, so you get a move, the moves $1,000, let’s say. Well, that money has to be allocated somewhere. You’ve got, I don’t know, let’s just call it, to be really broad, like 25 to 35% go on the labor right away, just to pay the movers right away. Now you’ve got your trucks, now you’ve got your material, fuel. You’ve got your marketing costs, right? You have your certain cost of goods sold, your certain operational costs right off the bat before you, that comes right off the top with every move before you even have to worry about expenses like office rent and additional employees and things like that. And that’s why I say sales, right? Sales is what overcomes price objections. Your price is too high rebuttal. Somebody like, your price is too … You have to make them understand why your price is more high, it’s higher.

Chris:
What do you say?

Louis Massaro:
Listen, what do you say? When comparing movers you’re not comparing apples to apples, right? Let me give you an example. If you were to go to Costco and you were to look at a big screen TV and then you would go to Best Buy and look at that same big screen TV, you could say, oh, this one’s $400 less, it’s the same TV, let me go with that one. With movers, you have to understand that this is a service and in order for me to provide highly trained movers that are going to come out there and move your furniture, not only with care but with the proper skill, not to damage everything, I need to pay them a little bit more. Right? So anyone charging less than this, I’d be really concerned about the quality of movers they’re going to send out there. And so let me ask you like, what are you looking for? Are you looking for the cheapest movers in town, quality, both? And-

Chris:
What are they going to say?

Louis Massaro:
They’re going to typically say, well, I just don’t want to pay more than I need to. And that’s when you keep going, right? That’s when you … And you’re not pushy, so many people have this stigma about sales that you’re being pushy, right? People don’t like to be pushed, they don’t like to be pressured, but they do like to be sold. They do want you to tell them why they should pay more for your service, you can’t back off from that.

Chris:
Okay.

Louis Massaro:
Does that make sense?

Chris:
That’s great. And then once you address that rebuttal, then it’s just right back to the script, right?

Louis Massaro:
Exactly, it’s right back to the script.

Chris:
Right back to the script. So you’re making it sound easy, all of this. How was it for you, I know you struggled for a while, in the beginning, to put all of this stuff in place. Like, I don’t know, did you have mentors? Did you have somebody to learn from that taught you this kind of stuff? Or how did it all come to be?

Louis Massaro:
I had a lot of people that I learned different things from, I wouldn’t say there was like one person that I was able to gather all this. I mean, I went on a search, right? Every day it was like every problem that came up, my mind was always like, there’s got to be a better way. There’s got to be a better way. And I just, I had a little black book, I kept it in my back pocket, before there was like a phone you could write your notes in and I would just write down what I needed to go figure out and then I would go figure it out, whether it was reading a book, whether it was like talking to the mechanic and asking them how they handle certain things, whether it was talking to my CPA and asking him questions. Right?

Louis Massaro:
I went and sought the information, I went and found the information and then I applied it and I was always making adjustments, always trying to make it better. Yeah, I mean that was the early days. Right? So I’m taking this, we’re kind of just at the beginning stages now, we’re going to take this to the whole how to get to 20 million.

Chris:
Yeah. I mean basically this is the foundation. You get the sales process going and you have money coming in now, so what’s the next step once you’re kind of ready to start growing.

Louis Massaro:
Yeah. Well, and the other thing is two movers, right? You got to have a team.

Chris:
Yeah.

Louis Massaro:
And that process, I think a lot of people make it harder than it needs to be. And I totally get that this modern-day, what are we, 2020, that it’s more challenging because there’s other opportunities out there for drivers and for helpers, there’s other things they could be doing.

Chris:
It’s definitely one of the most common complaints that I’ve heard from moving company owners is that it’s just, they say it’s hard to find good help, it’s hard to find good help.

Louis Massaro:
But then we hear from clients who implement the process that we give them, and it’s like, they’re like, hey, we haven’t had to worry about movers in months. And so what it’s … First of all, we kind of skipped over the whole mindset piece of, when you go into it, you’ve got to go into it like I’m going to make this work. I’m committed to mastery, as opposed to being a dabbler and saying, aw man, it’s hard to find movers and leads aren’t that good. Right? And I get that. I totally, totally get where people are coming from, but the reality is you’ve got to know that it’s not only possible, but it’s super achievable if you just commit yourself to it and take the steps. And so you’ve got your movers coming in, so everything’s a process, right? That’s really all it is.

Louis Massaro:
You shouldn’t have to … The difference between struggling and scaling is that the people that are struggling are trying to figure out the same thing over and over and over and over and over. Like they’ve been in business a long time and they’re still trying to figure out how do we get movers, this is a big deal. How do we handle our leads? How do we make sure that people are following up? Like that’s struggling, right?

Chris:
It’s like a perpetual obstacle, always there.

Louis Massaro:
And scaling, which is the opposite because it’s very hard to just kind of stay in the middle because once you know you’re doing it right and once you’re on point, you’re like, oh, I might as well grow this thing. So it’s like struggling and then there’s scaling and it’s-

Chris:
Does that-

Louis Massaro:
It’s identifying, like when I used to say there’s got to be a better way, right? So you’ve got to be able to identify like there’s got to be a better way. There’s got to be a better way to hire movers instead of just saying, hey, this is tough. I’m going to stay with my four trucks or whatever somebody has because it’s too hard to get eight trucks, or whatever the case may be. No, you have to identify that problem and then go after that problem and solve it. Then identify the next problem, go after that problem and solve it. Right? Instead of letting it linger and trying to build the business with that quicksand underneath you, you’ve got to start … The beginning stages, Chris, it’s all about setting the foundation. It’s all about setting the foundation.

Chris:
So you’ve got your sales process, you’ve hired your movers and you’ve got a hiring process.

Louis Massaro:
Yep. So meaning like you lose some movers, you just essentially start the process.

Chris:
Okay.

Louis Massaro:
That’s it, you start it.

Chris:
What’s that look like? I mean, is it an easy thing to …

Louis Massaro:
Well at first you just need to … You have to look at that like leads as well. You kind of run them through like a mover hiring funnel we call it, to where you can, let’s say you get a hundred applications in the top. Like first, you’ve got to generate the applications. Then after you generate the applications, now you’ve got to get people on the phone and do a phone interview with them. Now, from those people, you’ve got to get some of them, because let’s say you get a hundred applications in, you might get 70 of them on the phone. Out of the 70 you get on the phone, you might invite 30 in for an in-person interview after you speak to them. Out of those 30, maybe you hire seven. Out of those seven, after you put them through your training process and your onboarding, you get them into the rotation, meaning you get them on the trucks and get them going. Maybe you’ve got four left, and out of those four, maybe one becomes an 18 player.

Louis Massaro:
And you’re like, that’s a lot of work. Okay, but if you know what it is, and you say, okay, in order for us to get four movers and one as an 18 player, we’ve got to get a hundred applications, okay, well what do I need to do to get more applications? And that’s it. And you start that process from the beginning and you just make it systematic, you don’t make it like reinventing the wheel every time you have to try to hire movers.

Chris:
So we’ve hired movers, we’ve got our sales process, what’s next?

Louis Massaro:
Now you need to fine-tune the machine. You’ve got to basically just look for each and every area that you can improve upon, right? So it’s like, you’ve got to … There’s really five key areas with a moving company. There’s five key areas that have to be handled in order for that business to be successful. And when I say successful, I don’t mean scaling the 20 million. We’ll talk about getting there. What I mean is just being able to be a moving company that makes money, right? First area, you’ve got to have lead generation, you’ve got to be able to generate leads. Second thing is you’ve got to be able to book moves, then you’ve got to be able to service the moves. Then you’ve got to be able to make sure you’ve got raving fans and happy customers that are out there giving you five-star reviews online. And then you’ve got to have your reporting and your accounting on point. If you could just cycle through those five things consistently until you can’t find any more screws to be tightened, then you’re ready for the next step.

Chris:
So that’s how you know, that’s how you know you’re ready to-

Louis Massaro:
Well, and you need to be turning a profit. Right? I mean, I wouldn’t start trying to scale until you have a business that’s netting 20%, right? I mean, I wouldn’t be trying to duplicate something that’s not ready to be duplicated. Essentially what you’re doing is on a small scale, you’re creating a model, right? No matter what you do or decide to do in the future for your business, you’ve got to create a model business. So whether you want to sell your company, right? The only way you’re going to sell your company for top dollars, if it’s a model, somebody could walk in and go, wow, this thing runs. It runs without the owner. It’s truly turnkey, you know? I’d rather put money into this business and I see the returns that I would get, which is more than I will get in the stock market, more than I’ll get in investing in real estate. That’s when you get top dollar for your business. Nobody wants to come in and buy a mess, they don’t want to buy something that requires you to be there.

Louis Massaro:
So you have to build a model business if you want to sell, you’ve got to build a model business if you want a franchise, because in order to franchise, you are basically selling somebody the model, you’re saying, hey, you could go out there and start a moving company on your own. However, I’ve got this proven model, pay me and use my model and I’ll give you the support. If you don’t have the model why would somebody pay you? If you want to open multiple locations, you’ve got to have a model. You’ve got to have this thing set up to where it’s like this works like a machine, predictable moneymaking machine. And even if you want to pass it down to your kids. Some people are like, I don’t have big dreams, which is … Listen, first of all, there’s no such thing as not having big dreams. Whatever your heart desires is your big dream, don’t compare your dreams to somebody else’s dreams.

Louis Massaro:
Let’s circle back to that because I think it’s important that people don’t rush out try to build a $20 million business if that’s not really what they want to do or need to do. But if you want to, coming back to this, if you want to pass it down to your kids, you also want a model business. If you think about the stress and uncertainty that goes on in your business today, do you really want to pass that down to your kids and let them deal with that? Perfect it now and then give them a model to run with.

Chris:
So if somebody, and let’s just say somebody is just starting out and they’re going through this journey and they’ve built up their sales process, they’re hiring people, they’ve got a profit coming in. I mean, is it ever … Should they start thinking about selling the company when they’re just in the middle of building it?

Louis Massaro:
It should be in the back of their mind, they should have an exit strategy loosely forming in the back of their mind.

Chris:
Sure.

Louis Massaro:
And you don’t want, when I say loosely forming, it’s because I think in order to see clearly what that next level looks like, you’ve got to get to that next level, right? Like, so you’ve got to reach one mountaintop to be able to kind of look out and see what’s actually beyond that mountain top. So sometimes people will say, yeah I don’t want to be doing this, I just want to build it up and then I want to sell it. But then they get it to a place where it’s like, wow, this is like a predictable moneymaking machine. I don’t have to work that hard and I’m making good money, why would I sell this? What would I do? Well, when you’re just starting, you’re like, oh, this sucks. I don’t want to do this anymore. When things run smooth and you make money, it sucks a lot less. Right? So, yeah.

Chris:
Does it always have to suck to start a company?

Louis Massaro:
No, it doesn’t.

Chris:
I know, right?

Louis Massaro:
What’d you say? To sell your company or-

Chris:
To start a company or to grow a company.

Louis Massaro:
To start a company, no, it’s tough and there’s uncertainty, right? So uncertainty breeds fear. Fear is essentially stress. And when you have that uncertainty and you don’t know that it’s going to work, it’s hard, that’s where the sleepless nights come from. That’s where the stress comes from, that’s where feeling like the answer is to work harder comes from.

Chris:
Oh, okay. So I remember you telling me about this before, like early on in your company that was your MO, you were a hustler. You were somebody who just was putting in the hours and doing whatever it took to make the company run. I mean, how do you deal with that? If somebody is in the middle of that, they’re going through this stressful time and they’re really overworking themselves, like what do they do? What should they do?

Louis Massaro:
I mean, it’s really part of what we call stepping into that moving CEO role is there’s that beginning phase where you’ve got to hustle. You’ve got to put in the work to get the momentum to get it off the ground. It’s the same thing, like if a car was broke down and you are in the car steering it, and I’m behind pushing, until we get it going, I’ve got to really push to get that thing going. But once it gets going, I don’t have to keep pushing. I have to reevaluate my strategy. At that point, I’d probably, it’s like, hey, why don’t you stop, I’ll come get in the front seat and we can just cruise with the AC on. Like, I don’t need to stay back here pushing and pushing and pushing and pushing. In business, what happens is that worked for us, right? It got us to our first level of success and our second and maybe our third level of success, just pushing.

Louis Massaro:
And so, it’s kind of like that fight or flight instinct, right? You’re like, for me, I had no choice. I had no other options, I had to make it work. So it was that hustle and it was that grind. And for me, the wake-up call was being on the floor curled over waiting on trucks, dispatching crews and it was excruciating pain in my stomach with stomach ulcers and more stress and just deteriorating health over the amount of grind that I was putting in. And that’s when the whole shift came and that’s when I really, what I call now stepping into that moving CEO role and just taking a different approach to it. So going back to building a $20 million business, right? Because you’ve got your foundation, you’ve got your model business. You should be able to, if you’re a brand new company, you should be able to have a model business within a couple of years. If you’re an existing company and you want to turn your company into a model business, you should be able to do that in six months to a year.

Louis Massaro:
And I’m saying that, like I totally understand what I’m saying when I’m saying that, but I’m challenging people because people think it’s going to take so long to do and it’s not. It’s a matter of deciding like, okay, I want to go this way. I don’t want to go that way. In every moment just making decisions that lead you in that direction instead of that direction and doing the stuff that’s hard, and I think where a lot of people get stuck is, existing companies, they’ve done things the same way for so long that they feel stuck.

Louis Massaro:
They’re like, if I start making changes, my people aren’t going to embrace it and it’s going to be challenging. And I know I’ve got this person and they’re overpaid and they’re not really delivering the value that they need to deliver and I need to get rid of them, but what’s going to happen? They’re the only person that knows how to do this and they’re the only person who knows how to do that. And so they feel trapped. So I want to keep it on like this journey to 20 million. I could go on about the existing business, we’ll do another episode on that one. Lets …

Chris:
So now that you’re past the hustling hump, let’s call it, right?

Louis Massaro:
Yeah.

Chris:
Like you’ve put in the effort, you’ve got your foundations in place, the company’s become a model business and it’s time to, as you say, step into that role of the moving CEO. How does an owner go about doing that?

Louis Massaro:
Well, what is the role of moving CEO, as opposed to the way you own the business now? And I’ll look at the two versions of myself in the business. There was, early me, moving business owner, moving company owner that was just grinding and working and trying to figure things out and making money. But just figuring it out along the way, building some processes, just not really taking it that seriously. And for me, it was because I was fortunate to be making money. So it massed a lot of the inefficiencies, which I think a lot of people know that and they know like, hey, I’m doing good but I could be doing a lot better. So there was that me, I didn’t take time to really reflect, it was just action, action, action, action and that action got me up and off the ground and got the momentum, but then I hit the wall. Right?

Louis Massaro:
So then when I made the transition to moving CEO, it was just the realization that I had to take a different approach to the way that I ran my business. I had to take a different approach to the way that I ran my life, the way that I ran my days, the way that I took care of myself. And I started to study and understand like how do people run big companies, right? Because you think you have this big company because you have a few million dollar business, but there’s big companies out there, right? And there’s people that have many, many more employees, much more responsibility, much more regulation to deal with than we do as moving company owners. And I was like, all right, so how do they deal with all this? If I’m stressing and I’m struggling, like how do they do it? So started looking into that and basically just started down the road of approaching my time, my day and my priorities differently.

Louis Massaro:
And said, you know what? How could I run this business so that I’m able to know exactly what’s going on and be on top of everything with reports to be able to see exactly what I needed because I had this feeling at the time of like, man, there’s so much invisible stuff that I feel like I need to see that I can’t see. And this happened to me after I had five locations. Right? Because when you have one office, you could see everything. Walk around and you’re like, okay, I see what’s going on. I see what’s going on. But now I have multiple locations and I couldn’t see, so I felt like there was information that I needed in order to be able to really have the reins and control everything. And I knew that I needed certain reports to be able to do that. Right?

Louis Massaro:
So I identified the reports, I knew that I had to have certain meetings in place on the calendar, on the schedule, on a regular basis so that I can meet with my managers, I can meet with my team, I can meet with my account and I could go through the stuff that I knew was important. And then I’m like, okay, so how do I get this all done? And I came across the concept of putting things on your calendar, right? Instead of just showing up every day and being reactive. And I said, okay, I’m going to take blocks of time and I’m going to start blocking out all my schedule, the things that really matter for the business. And it’s a scary thing because you have to step away from the day to day, you might miss a phone call that might lead to a move being booked.

Louis Massaro:
You might not be there to handle some customer service issue that might require your attention, right? Like you have to slowly start pulling yourself away. And so what I did is I made Friday’s my day for that, to start. That was like my lever, if you will, to just give me some leverage to be able to move away. So I blocked out that time on Fridays to start working on what I call CEO stuff.

Chris:
And what’s that?

Louis Massaro:
The meetings, the reports, the block time, being able to strategize over what the next move is and then delegate, right? Instead of doing everything myself, so kind of jumping into it, it was all right, we need to set up systems and processes. Like there’s no question about it. Why are things in the Denver office being are totally different in Orlando? Why is Seattle totally different than Boston? Like why are these offices not operating the same exact way, they need to be? And so that was, when you talk about stepping into the moving CEO role, it’s like first getting yourself there and then saying, all right, what needs to happen in my business for this to really be able to scale.

Louis Massaro:
You can’t scale without the processes, then you’ve got your people, you’ve got to be able to delegate to your people, but they have to be very clear on what their roles are. Like when somebody first came in and I hired an outside consultant to come in and teach me the corporate stuff that I felt I needed to know. And he told me, where’s your organizational chart? And I was like is this a joke? Like I’m a moving company, what do you mean organizational chart? And after he left, it started to make a lot of sense on why I needed that. And I started to create it and I started to build roles and role descriptions behind each one of those positions.

Louis Massaro:
So I didn’t have all the people in place yet, but I said, okay, what is it going to take for me to run this business the way that I want to run it and get it to the level that I want to get it. What does that game plan look like? I’m going to need this person, I’m going to need that person, I’m going to need this person. And then I’m like, okay, now what are the role descriptions for each one of those? And I drilled down and I wrote out exactly what I would have those people do.

Chris:
At this point how far into the journey were you? Like how big was the company when you started implementing this stuff?

Louis Massaro:
After three and a half years of the first day that I opened, I had five locations and a call center.

Chris:
Wow, okay.

Louis Massaro:
And it was not fun because I would fix something in one location and then something would happen in another location. And I was on the plane going there and going there, and I literally was on planes writing out processes, trying to say like, this has to be done the same way. Like I can’t manage five locations that are doing things five different ways, right? It’s not like I have five different types of businesses, this is the same business, it should be done the same exact way. And so I would say it was probably about five years after that I started to realize that I needed to see certain numbers from certain locations. And then probably a couple of years after that, I was really like, got really, really … I made the processes as a priority, right? Because it was just, it was too much to deal with without that.

Chris:
So you adopt a moving CEO mindset, right?

Louis Massaro:
And skills and habits.

Chris:
Skills and habits, what’s that mean? Like in your personal life?

Louis Massaro:
Well, the habit of blocking your time to do the important stuff, to view your reports, to have your meetings, to not dive in immediately first thing in the morning to your email and get swamped and inundated with stuff that’s not really, doesn’t matter to your bigger mission. Right? You’ve got to be able to kind of be the general in the tent, you’ve got to be able to see things from a higher viewpoint and if you just dive in day-to-day, I’ll handle that. I’ll do that, I’ll do this, I’ll do that, you’re not going to be able to have those skills that you need. When I say skills that you’ve got to learn how to read your financials, then you’ve got to have the habit of doing it every month. Right?

Chris:
So if a moving company was, an owner was at the point where they’re ready to step away and start working on scaling and business development, where do they start with that?

Louis Massaro:
Where they need to start is, first of all, I think everyone needs to think about what they want, number one, right? Because I know for me it was like, I was like, I’m going to scale 100 million, but there was no real reason for that. It just seemed like something to do. And I was young, there was like ego involved. I was like, I want to be the biggest and it’s really unnecessary, right? Figure out like where you want to be, how much money you want to make and what’s it going to take to get there. Because then you can figure out what your game plan is. You could determine what model, we’ve established there’s five successful models to scale a moving business. Which model are you going to choose?

Louis Massaro:
And then you’ve got to look at getting the foundation set up, right? So you’ve got a first look at it and go, okay, we’ve got a lead generation, we’ve got booking moves, we’ve got servicing moves, we’ve got making sure that our customers are raving fans, and then we’ve got our accounting and our reporting. That’s the foundation of the moving business. Everybody’s dealing with those things, you just keep doing those well over and over and over, you’re going to do good, right? So you’ve got to say, okay, before I, let’s just use the example of opening another office.

Chris:
Yeah.

Louis Massaro:
Okay? Because that would be my path to hit 20 million, which we’re going to, we’ll get there by the end of this episode. So you’ve got to set all that stuff up and make sure that it’s running without you. Right? The fundamental’s day to day business needs to be running without you. How do you make that happen? Well, first you need to make sure that you’ve got your processes in place. And what I mean by that is something as simple as how do we call to confirm moves? What exactly do you need to say? What exactly do you need to put into the CRM? Right? What do we need our movers to do the minute they get to the house, right? What do they need to do before they leave to clock out, right? All these little things need to be defined and put in writing so that people know what to do, you can’t delegate loose commands to people, you’ve got to give them something that they could actually look at and do it exactly this way.

Louis Massaro:
So you work on getting your processes in place and the best place to start with that is really on the stuff that you’re having issues with now, or that you’re going to need to train someone to do so that you could step away, right? Then you’ve got to define the roles and responsibilities of people that you’re going to need in your company and not by the person. Like I don’t look at you and go, Chris, I’m going to define your roles and responsibilities. No, let’s say we had a moving company, I’d say, well, okay, I need to define what the dispatcher’s roles and responsibilities are, right? What the customer service manager, what their roles and responsibilities are.

Louis Massaro:
The final of those, and there’s probably 15 different roles within the company when you start thinking about it, you’ve got movers, you’ve got sales consultants, you’ve got warehouseman, you’ve got customer service reps, customer service managers, onsite estimator, you’ve got marketing, you’ve got onsite sales, you’ve got accounting, you’ve got payroll, you’ve got all these different things. And it all might get done by two people right now, but you’ve got to define what those roles are for each one of those people and then assign them to them. Hey Chris, you’re responsible for these three things and be clear on what those three things are. Then start delegating and then, start your plan to scale.

Chris:
Okay. So you’ve got your roles worked out, there’s a specific position that needs to be filled. Do you … If you don’t have the team in place, you haven’t hired the people how do you know when it’s time to hire somebody to fill this position or that position?

Louis Massaro:
So for me, what I do is I know when it’s time to hire, when I look at it and say, okay, there’s too much to get done for the amount of people we have. If I were to take this, this, this, and this off my plate and give it to somebody else, what can I go do to make sure that I increased the value and the profit of the business to be able to pay that person’s salary.

Chris:
Makes it worth it.

Louis Massaro:
At a minimum. And a lot of people get stuck because they feel like, I can’t afford somebody, I can’t afford somebody. And they think they need to be at some certain ratio to be able to actually hire. And I look at it and say, look, if you can bring somebody on to free you up to do more important stuff, trust in yourself, believe in yourself, have a plan for what you’re going to do with your time instead, hire that person and get yourself out of this jam that you’re in. Because a lot of people will be stuck where they’re at, at different levels. They’re like, they feel stuck because they don’t want to hire, they don’t want to release control. What I tell everybody is, you know what? Take your yearly salary, or your ideal yearly compensation, your entire compensation and divide that up by the amount of weeks and the amount of hours you work and see what your hourly rate is. And if you’re not already at the level that you want to be at, use your ideal income.

Louis Massaro:
If you’re like, hey, I want to personally make $800,000 a year, whatever it is, right? Divide that by 52 weeks, divide that by the hours you work and see what your effective hourly rate is and then look at all the stuff you’re doing and go, would I pay somebody that much an hour to do that? I could get somebody for $12 an hour, $15 an hour, 20, whatever it might be. To do that let me free myself up to work on other stuff. A big reason why people fail to delegate or don’t start delegating is because they’re uncertain of what they’re going to do with their time. They feel like if I delegate all this stuff, then what? I’m not going to have anything to do and that’s the perfect point to step into that CEO role. So there will be that. I talk to clients all the time that we take through this process and they’re like, yeah at first you’re kind of like, oh man, like what do I do?

Chris:
It’s a little scary, yeah.

Louis Massaro:
This is my baby, I built this thing and now I don’t really have a … I don’t feel needed at the office anymore, like they’re doing it without me. So you kind of float around for a quick minute, like what do I do next? So by developing that plan to scale or that plan to go fishing and hang out, like-

Chris:
Yeah, there’s nothing wrong with that, right?

Louis Massaro:
Yeah. You don’t have to take over the world business-wise, but you no matter what, like you’ve got to get yourself to the point where you’ve got some freedom. You’re never going to scale until you have the freedom. Working hard, it seems counterintuitive, but like just working hard is not going to get you to that level that you want to get to. And when I say working hard, I just mean putting your head down and doing the work without strategizing, thinking about it. Giving yourself time to rest, reflect and that’s where you make that leap. Like, you know what I’m saying? Like, that’s that sweet spot right there where you go, okay, like I’m truly ready. The business is running day to day without me now I just work on the stuff that’s going to help improve the business, the stuff that’s going to help grow the business. I work on that next level of the plan, at that point you’re moving CEO.

Chris:
That’s it.

Louis Massaro:
Yeah, that’s it.

Chris:
So how long into your journey would you say you finally were able to say, I’m the moving CEO of Neighbors?

Louis Massaro:
I’d say it took … I thought early … Like you think you have it all under control. I mean, even now I’m still growing, you’re still growing. Hopefully, everybody’s listening, still growing and won’t stop growing. I love to grow and get better constantly, so I probably thought I was there seven years into it, but it probably took me like 10 years into the business where I, I had it in my eyes now to a place where it was like, I didn’t have to do anything, my best years, like I was gone. I had years where, one month we think we did like a million nine in a month, almost hit like two million in the month, I was gone almost a whole month in Europe hanging out. And coming back fresh full of ideas, full of-

Chris:
Like inspired.

Louis Massaro:
Inspired, like ready to continue to go. As opposed to being there every day, draining myself, not having a chance to zoom out and see the bigger picture. I would say it probably took 10 years to get to that point, but I think where I was five years in is still a great, it’s still considered moving CEO level for sure.

Chris:
So you were 10 years into the business and for the next what, six, seven years, you just continued to focus on scaling and growing and just solely worked in a CEO type capacity, right or?

Louis Massaro:
That was it.

Chris:
That was it.

Louis Massaro:
That was it, whenever I was working it was like self-imposed, right? It was not like, hey, the business needs me. I need to go in there to answer phones and I need to go in there to manage people and I need to go in there for this. It was no, I want to do this new initiative, I want to roll this out. So then I would go in and roll that out with the team and whatever else. So it was like when I worked, I was working on growing up or improving or you know, it’s not always about growing. It’s like, how do we tackle this problem, how do we deal with this? And so there were more like priorities based around certain objectives that we’re going to help get where we want to.

Chris:
At that point, would you say it was fun?

Louis Massaro:
Yeah, I mean it’s … Yeah, right? I mean, business is a game. It doesn’t feel like a game when you’re struggling to make ends meet and you’re totally uncertain if it’s going to work. But when you’ve defined the game, when you’ve been able to not only understands the rules of the game, but know how to win the game and you do it consistently, right? And you get better, and that’s why I talk about skillset. There’s something in psychology called the confidence competence loop, right? And what happens is the more competent you get at something, the more confident you get and the more confident you get, the more you’re ready to go out and gain more competence. You know what I mean?

Chris:
It just feeds itself.

Louis Massaro:
Now I’m at a point that I know I will go to the seminars, I will get on the phone with my coach, I will do the things I need to do because I know that I will gain more competence, it’s going to allow me to grow and expand and make my life easier. And once you kind of get in that loop-

Chris:
Sky’s the limit.

Louis Massaro:
Sky’s the limit.

Chris:
So if somebody is at that place now, they’ve embraced the role of the CEO and the company’s successful and they’re doing well, what’s the path to get to 20 million from there?

Louis Massaro:
Well first again, you establish the model that you’re going to use to scale, and that’s different for everybody. There’s five paths really to get to, to scale your business. Somebody could just decide to open multiple locations, franchise their business, have partners in certain offices, just do long distance. There’s people out there just doing long-distance business and making a ton of money. Right? For me, we are talking about like we kind of started off like how I would do it all over again. I would open locations again, I would open local moving locations. I probably wouldn’t even mess with long-distance and I would just get my model, like were talking about at the beginning, get my processes down, build out those roles, start to delegate, get my foundations in order. Make sure everything could run without me, then I would run all of my sales out of one location. I would have all the sales centralized so that I could control it better and I would open remote locations in other cities that I felt would be really good markets to open up.

Louis Massaro:
And I would say to get to 20 million you could open 10 offices that are making two million a piece, right? You pick the right market, it’s not really that hard to get to $2 million if you’re scaling properly. And remember we started off talking about sales. We started off talking about your tracking numbers so that you can understand what your marketing ROI is. Some people would be like, what do you mean Louis? It’s not that easy to get to $2 million, right? And part of that is because they don’t have the sales process and they don’t have the confidence in their numbers for marketing to say, you know what? Ramp that up. Like what took me from 10 to 20 million was when I created the marketing ROI report. When I was like, okay, I’m buying all these different leads from all these different places, I don’t have the confidence to invest more money. It just feels like a crapshoot.

Louis Massaro:
How do I make it more strategic and less of a crapshoot and more of a strategic approach? I need to know these numbers on an individual basis. So in a spreadsheet broke down each individual marketing source to where I knew what the ROI was on it, and now I could adjust and now I could take something that wasn’t working that well, I could take all that money and I could move it to something that is working well. Remember I talked about at the beginning how it’s easier now than it was 20 years … I mean, it’s 20 years ago that I opened my first company because you are stuck in your advertising back then. You run the yellow pages, you were stuck for a year. You couldn’t take that money and reallocate it somewhere else once you saw that things weren’t working the way that they should.

Louis Massaro:
So to be able to scale you’ve got to be able to market, you’ve got to be able to spend money on advertising and you have to know your numbers. And a lot of people have great, great businesses out there and they get… Like almost all their business comes from repeat and referral customers. I’m like, listen, if you start spending some money on marketing and then you also go out there and do a great job like you’re doing now and you get more repeat and referral customers from that, it’s just going to really start to expand. So to get to two million in a reasonable size market is not hard, right? And so … Or let’s just say a million. To get to $1 million in business, you should be able to get to $1 million in gross revenue if you have a … Not if you’re like one truck and that’s respectable. Like you’re going out with your one truck, you do the moves yourself. That’s kind of your thing, you’re happy, you’ve got a nice business there, great.

Louis Massaro:
But if you’re like, look, I want to step into this moving CEO role, I want to have a business that runs without me so I could go enjoy time with my family, so I could step away and like live life and not just be stuck there, you’ve got to be able to build yourself up a million-dollar business, right? So now if you’ve got a bunch of million dollars, you open $20 million businesses, right? That would be the path. Or you become the hometown dominator, as we call it, in let’s just call it five markets. You do four million a piece in five markets, you’re at 20 million. That’s how I would go about doing it. There’s a few paths to get there, but that’s how I would do it today. And people probably say, Louis, like why don’t you do that?

Chris:
Yeah, why don’t you?

Louis Massaro:
And you know the answer to this. I mean, I get so much more satisfaction over helping others do that than doing it myself because I did already. So for me to do it again and feel that, like I’m able to watch that happen, it’s not about the money for me now. When I was young, I was like, I got to make all the money, going to make all the money. That’s why everyone, you need to know your number, you need to know how much money you need to be at, how much money you need to have in the bank, how much money you need to have active in investments so that you could feel comfortable living your life and you don’t need to make your decisions off of money, that’s something to strive for. So jot that down, let me say that again, because I know everybody’s listening to how to get to 20 million. It’s make sure you know your number, not the business numbers. That’s important too, but your number, what’s it going to take for you to retire?

Louis Massaro:
What’s it going to take for you to be able to live the life you want to live without having to actually work anymore? Know that number, because when you don’t have to make every decision based on money, life becomes much less stressful. So for me, like my biggest joy is the fact that I’ve got I would say, I’m involved in so many moving companies, not ownership, but with our private clients and being able to watch and execute the plans and letting them go, like reap the rewards-

Chris:
It’s a lot of fun.

Louis Massaro:
It’s so satisfying to me because you’re taking them from struggle to scale. And I shouldn’t say taking them, you’re just kind of guiding them a little bit because they’re doing the work, it’s just, they’re not going through all the unnecessary challenges, that’s why I don’t do it again.

Chris:
Yeah. And I know you, I know the type of person you are and the fun is in the actual building of the thing. Like once you’ve got it built and it’s running, you want that challenge, you want that strategy, play the game, that’s what it’s about.

Louis Massaro:
Yeah, definitely, so that’s how you get to 20 million today.

Chris:
Yeah. I mean, is there a limit nowadays in the markets out there? Like could everybody have a $20 million company?

Louis Massaro:
No, the only reason is not everybody will do what they need to do. That’s the reality of it, right? That’s the reality of it. And people will see my videos for hey, come to this seminar, hey, check out my course. Man, that guy might be … This is salesy. And it’s because I know the value and I know what’s on the other end of that for you.

Chris:
Well, at this point it’s been three years of helping people, we’ve seen the results.

Louis Massaro:
Oh yeah. I mean, it’s, hands down. We see it not only in the businesses but in their lives and their income. So will everybody do it? No. Everybody won’t do it. And it’s because, I truly believe that people will say, Louis what are the best … What books should I read? And I’m like, go to the bookstore, go to the personal development section and just start grabbing stuff that talks to you. I think that’s what blocks more people. For me, I love that type of stuff. I love trying to figure out what’s in my mind and how to operate this more efficiently. If you could operate this more efficiently, the business stuff becomes-

Chris:
It’s all interconnected.

Louis Massaro:
It becomes much easier. So I think the people that say, hey, you know what, like they’re really committed to mastery and they’re not … There’s people, and I’ll get messages like, hey, I know, I’m thinking about trying and moving out, like that, you’re going to fail right then and there. You’ve got to go into it like, I’m doing this. Or even people … Listen, I know people that are still in the business that wanted to sell their business because they were just so fed up with it and once they got it operating to a place where it was making money, it was no longer stressful. It was fun and felt such a sense of satisfaction to like sit back and look at what they’ve built, their whole perception on it, it just changes.

Louis Massaro:
So if you’re listening and you are, listen, you’re either getting started or you’ve been in the business for a while and you’re hitting some kind of challenge, you’re no longer into it anymore. Or you feel like growth equals problems, and a lot of people feel that, I totally understand that. But if you feel like growth equals problems, I’m just challenged you to look at it differently and just ask yourself like, if I was to take a different approach to the way that I run my business, is it possible that I could make more money, be less stressed, have more freedom, and have a whole new perception of what I have going on, especially the people that are already successful, especially the people that already have seven, eight-figure businesses that are already making anywhere … whatever they’re making, right? They’re making a good living. I really want to challenge you to say like, could you go to that next level?

Louis Massaro:
And without bringing all the BS with you, right? People think next level requires that you bring all … That like you got to bring all this hard work that you did and all that stuff and then add more to it and carry all of that, the burden lightens as you go up. So I challenge you to be there because it’s a lovely place and that’s my mission, that’s my goal.

Chris:
And there’s never been a better time.

Louis Massaro:
There’s never been a better time.

Chris:
Right?

Louis Massaro:
Never been a better time, economy is booming, it’s a new decade. It’s 2020, and think about things in longterm, right? Everybody, I used to be guilty of this too, I’m like, oh yeah, well what could I accomplish this month? What could I accomplish this year? Look at what can you really accomplish in 10 years if you really put your mind to it, if you really got focused, you really made the decisions you needed to make, you really cut out all the stuff that you know is not helping you in your business and in your personal life.

Louis Massaro:
And just literally, if you were walking down the street and you know you’re just heading in the wrong direction, if you just turn around and go the other way, that’s it, right? You won’t get there right away, but it’s like one step at a time, one step at a time. Like, don’t get stressed that you’re at the level you’re at now and you want to get to this other level and you’re not there yet today. Just turn in the direction that you know you need to go and start taking one step at a time. That’s it.

Chris:
Instead, you’re doing the right things in the right order, right? I mean, that’s awesome. That’s awesome. Well, there you go, there’s the path to 20 million. I wish I would’ve written down who asked that question, but there’s your answer.

Louis Massaro:
We won’t call them out anyways, but yeah, so there’s your answer. That’s how you do it. It is possible, my friends, and one last thought is don’t feel that you have to go to that level. Don’t feel … We live in this world of comparison right now where people are on social media and their bragging and a lot of times about stuff that’s not even real and it’s not even accurate and it makes other people feel like they need to be doing these big, big things. And it’s when you could start to establish what you want in your life in certain key areas of your life, like in your business, right? Your finances, your relationship, personal growth, contribution, health. When you could identify like what you really want, you’ll realize that it’s probably not a $20 million business, right? That’s just, you’re like, oh, it sounds good. It sounds like all my problems will be solved at that point, right? Like, let’s just go to 20 million.

Louis Massaro:
But you’ve got to be able to look back in every stage of where you’re at, like wherever you are now, you probably have a certain level of success that at some point in your life, if you were to look back at yourself 10 years ago and talk to 10 year old, younger you, right? And say, “Hey, look what we got now.” They’d be like, “Oh man, we made it.”

Chris:
Wow, we did this.

Louis Massaro:
Right? So like along the path, strive to get to where you want to go, but be satisfied where you’re at, because you could always, always be looking for that next thing. Looking for that next thing, looking for that next thing and that’s good. However, look at what you’ve got now and be grateful for that. And know there was a time in your life when you didn’t have that and all you wanted was that. Like maybe you’ve got a couple offices now, you’ve got three offices and your goal is to go to 50, I bet you there was a time where all you wanted to do was open one office and make some money. For me all I wanted to do was open one office, right? I was like, hey, I could open one-off … If I can make $100,000 that would be awesome.

Louis Massaro:
And then it was like, I got there and I’m like, okay, if I can make $400, if I could … And just kept growing and growing. And I didn’t learn this lesson early on. So I was striving and striving and striving, but now to be able to strive and be satisfied with where you’re at, don’t think you’re going to lose your hunger. Don’t think you’re going to lose your edge. The only thing you’re going to lose is your stress, your anxiety, your ulcers, your early dying, like all of that. Let that go and just, if you look in the mirror and you know that each day you’re taking the right action to go in the direction you want to go in, then just do what you need to do, have faith, know that it’s all going to happen and always look back at where you used to be to have appreciation for where you are now.

Chris:
And don’t be afraid to ask for help.

Louis Massaro:
Yeah.

Chris:
Right?

Louis Massaro:
Yeah.

Chris:
We’re here, we’re here.

Louis Massaro:
Great question.

Chris:
Yeah, that was awesome.

Louis Massaro:
All right guys, listen, if you liked that episode, we’re trying different things. I want to deliver more value, I want to be able to not only give videos on here’s how to do this, but just give some perspective on my journey, my clients’ journeys, things that are going on that we see in the industry. So if you like this type of episode, go give me a rating for this episode specifically on iTunes, I’d really appreciate it. If you know someone that needs to hear this or that would benefit from this, go on the link, send them a text message, put it on Facebook, email them, whatever it might be. Listen to it with them, spread the message. It’s all about abundance. The best way to grow your business is to not deal in scarcity, but to deal in abundance. There is enough out there for everybody, just the people that are actually going to make the moves, go get it. So we’ll see you next time on the Moving Mastery podcast.

Moving Company Cash Flow and Employee Problems

SUMMARY

In this video, Louis Massaro shares how to take control of your moving company.

  • “If you’re low on cash flow and you’ve got a $75,000 employee that’s not doing what they’re supposed to do, that’s an easy target. Send him on his way. It is what it is. It’s part of business.”
  • “Sometimes you’ve got to go back and work IN your business in order to be in a position to successfully work ON your business.”
  • “Never go and work IN your business after you’ve already removed yourself, just to cover somebody, or just until you get somebody new, or until you hire somebody else. Make use of that time. Build that department out the right way… Build the processes.”
  • “Pick five to ten areas where you know you can improve. Take those, put them in order of priority. Which one will make the biggest impact in my business now? And just put them on the calendar and start chipping away one at a time.”
  • “Get the ego out of the way. Stop making excuses. Stop blaming it on other people. Nobody’s coming to rescue you. You’ve got to step up and you’ve got to take the action you need to take.”
  • Watch the video to get full training.

HOT NEWS & DEALS!

  1. Join the Moving CEO Challenge: Official Louis Massaro Community Facebook Group! A place for moving company owners to connect, share ideas, and inspire one another. Click here to join!
  2. Latest Instagram!
    Check out @LouisMassaro for new announcements, valuable tips, and enlightening videos to take your moving company to the NEXT LEVEL!

RELATED POSTS

The Role Of A Moving Company’s Operations Manager

Why Your Moving Company Is Losing Money

How Much Should Moving Companies Profit?

How Your Identity Is Preventing Your Success

Should You Diversify Your Moving Business?

TRANSCRIPTION

Louis Massaro:
Hey, my friend, it’s Louis Massaro, and welcome to The Moving Mastery Podcast. I’ve got my main man Chris here today. What’s up, Chris?

Chris:
Hello.

Louis Massaro:
Listen, the purpose of this podcast is to help you take your moving company to that next level, whatever that is for you. This is for moving company owners. This is for anyone working for a moving company and wants to help take that business to the next level and provide value. I promise you will get practical takeaways that you could apply in your business so that you could start making more money, live a better quality of life, reduce your stress and go make it happen. We’ve been doing these new episodes where Chris is finding questions, either in my social media feed or questions that come in through support and surprising me with them on these episodes. He’s like, look, I think that the best way that you could be serving and helping people is, let me just drop some of these questions on you without you having any time to think them through. Let’s just see what comes out of it.

Chris:
We got to keep you on your toes.

Louis Massaro:
Yeah. So, what do you got? A question today or?

Chris:
I do. This one I think you’ll like. Recently, we had a very long email come into our support desk. I read it and …

Louis Massaro:
It’s a customer or a client or?

Chris:
Yes. He’s just a guy who had a question.

Louis Massaro:
Okay.

Chris:
I thought I should maybe give him a call, so I did.

Louis Massaro:
Okay.

Chris:
Okay. He explained his situation. I wanted to see how we could help him. He explained the situation to me. I took some notes here. Basically, he’s got a good size moving company. He’s doing about 1.4 million. He’s having an issue with his sales manager … I’m sorry, ops manager/dispatcher. The guy’s playing dual roles there. The issue he’s having is, he doesn’t feel that the ops manager is pulling his weight and he says this because he feels like he’s paying him too much.

Louis Massaro:
How much?

Chris:
He’s paying him about $75,000 a year. He feels like the ops manager just isn’t pulling his weight. They’re having some issues. They’ve been missing some moves. There’s some issues with not having enough movers to cover the jobs and the ops manager has just been kind of dropping the ball. Aside from that, there have been some cash flow issues. He’s already in the red for his January P&Ls. He said he was about $26,000 in the red.

Louis Massaro:
For the month of January?

Chris:
For the month of January. Yeah. I wanted to just throw this situation at you and ask you what you think. How would you help this guy?

Louis Massaro:
Was the only issue that he expressed was his problem with the ops manager and then cashflow? Is that …?

Chris:
Yeah, pretty much. I think he’s having some issues with the slower months during the winter and just the general cash flow for the business. Yeah.

Louis Massaro:
But the ops manager’s not doing what he’s supposed to do.

Chris:
That’s a big part of it.

Louis Massaro:
Yeah. Okay.

Chris:
What do you think?

Louis Massaro:
Well, obviously I don’t know enough about it. There’s a lot that leads to being $26,000 in the red in January, not just the ops manager. Who else does he have any office? Did you get into that? I’m sure you asked him.

Chris:
He’s got a small sales team, like three salespeople.

Louis Massaro:
So, it’s him, three salespeople and this ops/dispatcher?

Chris:
That’s it.

Louis Massaro:
Doing a million four.

Chris:
1.4.

Louis Massaro:
Okay. There’s not enough information to really dive into why he’s $26K in the red, but right off the bat, I could tell you that if you’ve got an ops manager/dispatcher who’s not doing what they’re supposed to do and they’re making $75K and you’re losing $26,000 a month, it’s time to make some massive changes. The first thing I would do is I would … Listen, it’s not about, you don’t have the money, cut people, but it is about if the guy’s not the right fit and you’re bleeding out money, get rid of him.

Chris:
Yeah.

Louis Massaro:
Right? It’s a much harder decision when somebody who’s really good and you’re having cash flow issues and you’re concerned what you should do, but if he’s clearly not the right fit, get that money back. Meaning like, cut that salary and go do it yourself. At a million four, go back into the business. There’s a reason that the ops manager’s not doing what the ops manager is supposed to do. It sounds to me like he’s probably just a dispatcher. A lot of people will call a dispatcher an ops manager, but it sounds to me like that’s probably what he is. I don’t know. $75,000, it’s more ops manager pay.

Chris:
Yeah. Well, a lot of those issues were coming from scheduling issues, movers, not having enough movers, jobs getting missed, things like that.

Louis Massaro:
Yeah. There’s a bigger issue here at hand. Let’s just say you’ve got some stuff out of control, right? Right now what I would do … here’s the questions that I would want to guide him through to get more information. I would want to understand what it is that the ops manager is not doing, what it is he’s asked him to do that he’s just blatantly not getting done. The best thing you could do in that situation, it’s like, look, if you’re low on cash flow and you’ve got a $75,000 employee that’s not doing what they’re supposed to do, that’s an easy target. Send him on his way. It is what it is. It’s part of business. Send him on his way and go back and sit in that dispatch seat yourself as the owner of the company, and then this time you do it right.

Louis Massaro:
This time you go in, and while you’re sitting in that seat … Look, we talk about you want to work on your business and not in your business, right?

Chris:
Yeah.

Louis Massaro:
We say that all the time, but sometimes you’ve got to go back and work in your business in order to be in a position to successfully work on your business. I remember, man, what year was it? I had five locations already. I had the call center going. I had stepped into this moving CEO role that we talk about where I was running the business off of meetings and numbers and block time on my calendar. We had a dispatcher in that same location in that South Florida office that was just the same kind of situation. Wasn’t pulling his weight, wasn’t doing what he was supposed to do, had systems, had processes, but just was just … I don’t know, had personal issues. I don’t know what was causing him not to do what he was supposed to do, but it came to the point I was like, you know what? Enough’s enough. He’s got to go.

Louis Massaro:
Luckily, I was in a position at that point where I wasn’t tied to any specific function of the business. I had kind of stepped into a role, the moving CEO role, right?

Chris:
So you weren’t involved in the day-to-day …

Louis Massaro:
The day-to-day could run without me. Everything I was working on projects and building the business and proving things, and I was like, you know what? And I love to dispatch.

Chris:
Really?

Louis Massaro:
Yeah. When I first started it was like, man, to sit and have like 50 jobs on the calendar for the day and try to get them all service, it was …

Chris:
That’s kind of fun.

Louis Massaro:
It’s so fun.

Chris:
That’s where all the action is.

Louis Massaro:
And it’s so satisfying to be able to have this schedule that feels like, man, how are we going to get this done and then pull it all together? I enjoyed. I hadn’t done in a long time. So I said, you know what? I’m going to fire him and I’m going to personally go do it. This time I’m going to go in and I’m going to totally make sure that … I’m going to refine tune it. The processes, maybe they were outdated a little bit, maybe they needed to be tightened up, maybe they needed me to come in and look at it and go, “There’s gotta be a better way. There’s gotta be a better way.” So I did it in the middle of the summer and it was two or three full months that I dispatched while running the call center while running for other locations. I went back in and I tightened that up so much that the next guy that came in, I set him up for success.

Louis Massaro:
Not too long ago, I was telling this to a private client and he went and did the same thing. He went in and said, “You know what? I’m sick of this shit. I’m going to go in and I’m just going to clean house and do it myself.” He had been so far removed. You know who I’m talking about. He’s got the franchises.

Chris:
I’m pretty I know who you’re talking about. Yeah.

Louis Massaro:
So, he went in and cleaned house, sent me a picture of the desk, and was like before and after, and it was like a total disgusting, just gross looking desk, unorganized as could be, and then a nice clean, methodical desk. And he’s like, Look, I did it. It’s on point. I’m training somebody new now and it’s night and day.” The point I’m making is, for this guy, and we won’t say … don’t say his name, whoever he is.

Chris:
No, no, we’ll respect his privacy. Yeah.

Louis Massaro:
Yeah. So, you got to go back in, you got to get in that driver’s seat. There’s a reason you’re losing $26,000 a month and it’s not because your operations manager is not listening to you.

Chris:
Is that a step backwards? Should an owner feel bad about doing that?

Louis Massaro:
No, absolutely not. I think that a lot of times we see company owners that need to make these kind of moves, right? This is probably way overdue, right? The $26,000 in the red on his P&L in January, is that right?

Chris:
That’s what it was. $26K, yeah.

Louis Massaro:
That didn’t happen overnight. There’s a longer issue here of just, probably if I had to guess, things are just not being run tight. So you’ve got somebody making too much money. Okay, you’ve got a department that’s not performing the way it’s supposed to. You’re a smaller company. $1.4, it’s a good size company, but it’s not a huge company where you’re so far removed from the day-to-day. I would fire the guy and go in there and set it up right this time. Go in there and say, what can be done better? How can this be done better? And start laying out processes. if you’re ever going to take … it’s not a step back at all. It’s like, let me go do what’s going to make the biggest impact in my business, and what’s going to make the biggest impact in the business is not just hiring a replacement and bring in that replacement to work with a disorganized department, is what it sounds like. Let’s just call it what it is.

Louis Massaro:
We could put the blame on the ops manager, but part of that might be the ops manager and part of it might be lack of direction as well. Let’s not bring somebody else in to then deal with that mess. Let’s go in and take the time to build that department out the right way. While we’re there, build the processes. I keep saying that because never go and work in your business after you’ve already removed yourself just to cover somebody or just until I get somebody new or until we hire somebody else. Make use of that time.

Chris:
It’s an opportunity.

Louis Massaro:
It’s an opportunity because the only way you can really create a process is by doing it.

Chris:
That’s true. How would you know?

Louis Massaro:
You can’t sit from afar and go, okay, I’m going to … you should do this, this, this, and this. You could start that way, but then it has to be tested to see if it works correctly. That would be the first thing I do. Second thing I would do is I would look at these three salespeople and see how they’re performing. I would look at the three salespeople. I would pick a few calls from each of them to listen to. Hopefully, he’s got a script. Hopefully, there’s some structure there, but he’s got to listen to their calls and see what it is they’re saying. Look for their closing techniques. He might not know what to look for. I think there’s enough free videos on my website.

Chris:
LouisMassaro.com. Yeah.

Louis Massaro:
Yeah, and on this podcast that nobody even has to buy anything to get some little basic tips on things to look for. But you’ve got to make sure your booking percentage is up, because your $26,000 in the hole, it’s because your labor cost is too high, meaning you’re not charging enough for your moves. Let’s say your average move is $1,000 and you’re paying out $400, you’re paying out 40% of every move in labor, it’s either you’re paying your movers too much or you’re not charging enough for your moves. Most times it’s that you’re not charging enough for your moves. Man, sales solves so much. You get the sales process dialed in, it solves so much. You got these three people. If these three people are burning through leads, not following up with leads …

Chris:
You’re losing money.

Louis Massaro:
… not closing at a higher percentage, if he doesn’t know his marketing ROI to understand which lead sources are actually profitable. The $26,000 is going somewhere. The money’s coming in the top. Did you get a gross number for January or no? You just know 1.4 for the year?

Chris:
Yeah.

Louis Massaro:
He’s probably … I don’t know. I’d say he’s probably maybe $80,000 or something for January, maybe even less. I don’t know. To be …

Chris:
But just bleeding.

Louis Massaro:
Just bleeding.

Chris:
Yeah.

Louis Massaro:
There’s a bigger issue and something led up to that, and we don’t know if his books are accurate either. That $26,000 could be stuff from the previous month that was recorded on this month. He could have like double rent payments on his books if it’s not done right based on just how it’s being recorded. Regardless of all that, we don’t have enough information to fully give this guy a prescription on what to do, but we’ll talk in general, right?

Chris:
Okay.

Louis Massaro:
He’s got to get rid of the sales manager. He’s got to go in and tighten up the sales process. Listen to the calls of each rep, see where there’s opportunities that they’re missing. You want to make sure that they’re going for the sale. You want to make sure that if a customer has any type of, “Hey, I need to check around or whatever,” they don’t just say, “Okay, great. I’ll call you back.” You need to make sure they’re capturing lead data. Somebody calls in for a quote, they’re putting that information into your system. Those are your leads that you’re paying for. I could almost guarantee you that his sales department is needing a revamp.

Chris:
And you think he should raise the rates?

Louis Massaro:
No, I’m not saying he … I don’t know what he should do. I don’t have enough information to really … I don’t want him to listen, “Oh, that’s me,” and go, “This is what I should do.” I’m saying, if anyone’s struggling with cash flow, there’s a bigger issue at hand. You’re either paying too high of labor. Which again, I’m repeating this because I just want … you’re paying too high in labor percentage. Not that your movers are getting too much, you just might not be charging enough. There’s two ways to lower your labor percentage, and it’s either you lower what you’re paying your movers or you increase your price.

Chris:
So it’s more of like a per-job basis than overall.

Louis Massaro:
Yeah, overall. well, revenue, I do it on a weekly basis. If you brought in $100,000 in a week, you paid out $25,000 in payroll, it’s 25%. Right?

Chris:
Yeah.

Louis Massaro:
Usually, lowering your movers’ pay isn’t going to result in anything good.

Chris:
They won’t be happy about that.

Louis Massaro:
You might have a little mutiny on your hands. So you need to raise the prices, but in order to raise the prices, you’ve got to be able to have a strong sales process. There’s a lot to that. You could go look for all the sales material on my site or this podcast and start listening to that, or you’ve got office staff that’s getting paid too much. For $75,000 in $1.4 million company, you should have been kind of running the day to day of this business.

Chris:
Yeah. He does do a lot of day-to-day stuff. Now, as someone who …

Louis Massaro:
Day-to-day as in like not just operations, not just dispatch because if he doesn’t have a dispatcher, this operations’ manager is probably spending most of his time dispatching trucks, dealing with movers in the morning, dealing with the customers during the day, dealing with the movers when they come back. He’s not running the whole business, I would imagine if there’s not another dispatcher there.

Chris:
For someone who decides, okay, I’m going to go back into the business and I’m going to wear this hat, how long does it take to revamp that position and get everything where you want it to be?

Louis Massaro:
It all depends. You might open up a real Pandora’s box.

Chris:
You might discover some secrets. Yeah.

Louis Massaro:
Yeah. These types of things happen. To me, I see it happen to people, and even with me, in situations where like, you know you should have handled this a long time ago, you know you should have dealt with it a long time ago and you just kind of let it linger to the point where you’re $26,000 in the hole in a month, to the point that the ops manager’s not listening to you and doing the things that you need … You should have handled that a long time ago. The minute you realized he wasn’t the right fit, you should’ve gotten rid of him.

Chris:
It’s just been festering there for a while.

Louis Massaro:
It’s just been festering.

Chris:
Yeah.

Louis Massaro:
Yeah. I think that it could take, listen, it could take a few weeks or it could take a few months. The key is not to put yourself … You go in on a mission. Don’t take this, “Ah, honey, you won’t believe it. I’ve got to dispatch trucks again.” Be excited about it. Be like, “I’m going to turn this shit around. I’m going to fix this now.”

Chris:
Right. It’s time.

Louis Massaro:
It’s time. Don’t be afraid of … a lot of times people will be afraid of, “Oh man, my movers are going to …” You feel like you’ve got to be perfect because you’re the owner.

Chris:
Yeah. Everybody’s looking.

Louis Massaro:
Everybody’s looking. The reality is you can call on the people around you for help. You could talk to your movers, “Hey, help me out. How was he doing this before?” That type of stuff. You don’t have to know everything. You just have to be able to get the access to know everything.

Chris:
Let’s just say like in this particular situation, maybe instead he was paying the guy a reasonable salary, but there were still some issues, and he decides as the owner, you know what? I don’t want to get rid of this guy, but I do want to revamp the position. How do you do that without taking over the position yourself?

Louis Massaro:
First of all, you want to always look at … the problems come in one of two ways, right? It’s the people or it’s the process. Every problem you’re having in your business is either the people or the process or the person and the particular process. I always would look at the process first instead of blaming the person. It’s easy to blame the person. The reality is, did you take the time to lay out exactly what they’re supposed to do or did you think that they’re going to read your mind and just do a good job? Work hard, do a good job, hire movers and they’re supposed to figure out how to do it. So, you could go work along … Let’s say, like you said, he’s okay. It’s not that he’s not listening and he wants to keep him around, he just wants to revamp the department.

Louis Massaro:
Go into that department for two weeks. If you’re listening and you have any department sales, your warehouse, storage, movers on the job, doesn’t matter. You go into that department for two weeks and that’s all you do is spend time in there saying there’s got to be a better way, there’s got to be a way to fix all this that’s going on and develop processes that will make it run smooth. Like, oh, wow, we’re dropping the ball here, we’re dropping the ball there. How can we fix that? That’s just a communication issue. The salesperson’s not putting in the proper notes into the CRM, well, the dispatcher’s not able to see exactly what needs to happen on that job. So how is he supposed to tell the movers what to bring? And you follow it. You see what I’m saying?

Chris:
Yeah.

Louis Massaro:
You just start to identify what the root cause of the issue is. You don’t go in there and just start putting bandaids on a bunch of stuff. You look for the root cause and know that this will be one of the most transformative things you could do for your business. I’ve advised many people to go do this in different departments. You’re having an issue? Good. Go spend the next two weeks in that department and don’t do anything else.

Chris:
How long did you run dispatch?

Louis Massaro:
It was two or three months. I forget. It was at least two months, but it was the middle of summer.

Chris:
Okay.

Louis Massaro:
Yeah. I was kind of having fun.

Chris:
And you found somebody to fill the position. You had all the processes laid out for them, so they walked in and were able to be successful right off the bat. Then, what differences did that make in the company? Did you see …?

Louis Massaro:
Oh, it’s huge. There’s my story and then there’s the stories of our clients. I think of so many scenarios where myself or someone else went into a department, and you’re like, “I’m going to fix this department.” Maybe they fixed that and that was the end of it or they fixed that and then they realized that, oh, this other area needs some help.

Chris:
You discovered somewhere else that …

Louis Massaro:
Yeah, it’s like if you go in and remodel a house, you’re like, “Oh, we’re going to get this house. We’ll just remodel the kitchen and the bathrooms,” and then all of a sudden, they look so fantastic, you’re like, “Man, we’ve got to redo the whole house.” That happened to me before. The thing is, it starts you on this path where it seems scary. You don’t want to jump in right away. Everybody resists it. I resisted it. The people that I give this advice to resist it. They don’t want to do it. They don’t want to go back to getting on a truck. They don’t want to go back sitting in a dispatch seat and get to the office at 6:30 in the morning. They don’t want to go back to calling leads and having to do all that stuff.

Louis Massaro:
But you’ve got to look at what’s beyond that. It’s either you’re going to always struggle to figure out the same thing over and over and over, or you just take the time right now to go in and not go in with bandaids, but go in and perform surgery, fix that area, and you know what? If that new well-performing area starts to highlight another area that seemed okay before, but now that this one’s so good, this one doesn’t seem as good anymore, great. Go spend a couple of weeks there and work on that. Focus your attention on what’s going to make the biggest impact in your business, but make sure that as you’re doing it, you’re leaving processes behind you, you’re leaving role descriptions behind you.

Louis Massaro:
If he’s sitting in the chair of dispatch and doing that for a few weeks, he needs to be also working on the role description. What is it that I want a dispatcher to do exactly?

Chris:
Laying it out.

Louis Massaro:
Not their processes, because processes and role description are different. Role description’s like, I want them to dispatch the trucks every morning by 6:30 AM. I want them to clock out the crews. They’re writing out a description of what they would do. And then, morning dispatch in and of itself would have its own process. Clocking out the crews would have its own process, but what is it I want from this individual? Then when you go to hire that person, you know exactly what you’re looking for. Instead of just hiring someone where you’re like, “Oh, they seem like a good person,” you’re like, “No, this is exactly what I need.” It becomes essentially also your job description and what you’re able to talk to somebody about with what you’re looking for in the position where … I know from my early days and I know from working with people, a lot of times you’ll sit down to hire somebody and you’re like, “Yeah, we’re looking for somebody. This is kind of what you do and this is kind of what you do and here’s what’s going on.”

Chris:
Sit and watch this guy for a while.

Louis Massaro:
Sit and watch him and you’ll kind of see, and that’s it. If you could be specific, this stuff changes your business. The point I want to make is don’t be afraid to go back into your business. Don’t feel like you’re taking a step back to be able to do it. For me, early on, I opened multiple locations and then I had issues. The guy who was running my main location just wasn’t doing a great job. So, I had to go-

Chris:
And you’re somewhere over here.

Louis Massaro:
Well, I’m somewhere over here, so I had to then go over there and do the same thing. Now that I think about it, I actually had to go back into dispatch several times while I was growing all the locations. I’d have to go and sit at that office for a few weeks to a month. This is early on before I had the set processes that were uniform across the locations. It was a struggle to refigure it out, bring somebody in, retrain them during this whole process of flying back and forth to locations, dealing with this. This is when I’m like, no, no, it’s got to be uniform.

Chris:
Oh, your plate’s spinning. Yeah.

Louis Massaro:
Yeah, it’s got to be uniform across the board. Everybody’s got to do it the same way or I can’t tell if they’re doing it right.

Chris:
Yeah. That’s cool. For somebody who has, let’s say they’ve gone into the business, they’ve re-establish the roles, the processes for that position, they’ve cleaned it up. They’ve cleaned up the mess. They feel confident. They hire somebody else, bring them in and they step away to go back to working on the business.

Louis Massaro:
You’ll be a different person. That process will make you a different person. All the fear, uncertainty and insecurity that you feel in your business is because of your lack of control of what’s going on. When you go back in and you get that control again, you got your hands on it, you’ve got your hands on the steering wheel, like you’ve got it, and then you design it in a way with your current level of knowledge, experience and ability to implement and with this information and then you step away, you’re stepping away knowing that person has a role description, they’ve got processes to do what they need to do. I have ways for checks and balances to know what’s going on. I’ve got time set up to meet with them to make sure that our agenda’s where it needs to be and we’re moving things along. I know my numbers and metrics and all that. You’re a different person. You know what I mean? You come out of it stronger.

Chris:
Yeah. The confidence is there.

Louis Massaro:
The confidence is there. Hopefully, you learn like, okay, I can’t just move so quickly in trying to grow that I sacrifice setting things up the right way in the foundation so that I have something to actually grow on and stack on instead of doing it on quicksand. I think, if you’re in this position, you’re thinking about, okay, I’ve got to go back into the business, or you’re having cash flow issues. You’ve got to look around too and say like, everybody that I’ve got on salary, are they holding their weight? Are they worth that? We’ll see a lot of times, people will have way too much office staff, what do you have going on?

Louis Massaro:
The reason somebody ends up with all that office staff is because of inefficiencies within their processes. If you’re able to go in there and streamline all that and go, “Well, this takes 10 steps. How could we just do it in two steps? Why does all this work have to be done by the bookkeeper when the CRM could just integrate directly with QuickBooks and that eliminates the need for that?” So you start to find all these areas where you could make it more efficient and now you don’t need all these people, which is another cause of why somebody would be $26,000 in the red is that their fixed payroll is way too high.

Chris:
That’s what I was going to ask you, is if, let’s say things are going well and you’re not having issues, but you know there are probably some inefficiencies, there are probably some unnecessary steps and tasks going on within the company. Would you recommend an owner step away from the business to go work on that when things are going well or should they just wait until there’s an issue?

Louis Massaro:
I would say that if you’re looking to optimize your business and you know that you could be doing better in certain areas, analyze what those are, and if you’re unsure, what I used to love to do is I used to like to go sit in a department for a few days or a week.

Chris:
Regularly?

Louis Massaro:
Yeah. When I felt that there was something there that could be improved, and I would just sit there and take notes and not say anything to anybody. So I’m just going to hang out [inaudible 00:31:24] like customer service or sales or dispatch and just kind of see how things went. I would never, ever, ever interfere at the moment. If I saw the dispatcher to doing something that was just wrong, I wouldn’t say anything at the moment.

Chris:
You wait.

Louis Massaro:
I’d wait because otherwise now he’s on eggshells and it just creates … and I want him to do his normal thing. I don’t want him to be on his best behavior because I’m there. So I wait and I just make notes and I look for areas that can be optimized. We talk about gaining freedom and be able to work … That’s working on your business. That’s not working in your business. Working in your business would be to be the dispatcher, but to go sit in a department and observe it for ways that you can make it better so your customers get better service and you make more money, that’s working on your business. When you identify like, I’m sure if you’re listening right now, get out a pen, get out a piece of paper, just write down off the top of your head. I bet you you’ve got five to 10 areas where you know you could improve right now.

Louis Massaro:
Five to 10 areas where you know you can improve. Take those, put them in order of priority, which one will make the biggest impact in my business now and just put them on the calendar and start chipping away one at a time.

Chris:
Yeah.

Louis Massaro:
Yeah.

Chris:
Is there a way for an owner to … when they’re in that position, is there a way for them to not let the other responsibilities they have or for them to continue working on growing the business and scaling at the same time or should they just put that on hold and just focus on doing the dispatch for the next two weeks and that’s it?

Louis Massaro:
It depends. A lot of people are trying to scale before they have the foundation under control, which is …

Chris:
Bad idea.

Louis Massaro:
It’s such a bad idea. I did it. The only reason I was able to recover from it is because I was a young kid that didn’t have any responsibilities as far as family or kids or anything like that and I could work all these hours and fly all these places to keep it all under control. But if you start to scale and grow, meaning like open another location or open another division or something like that, when your foundation isn’t on point, you’re always going to end up back in that dispatch seat. You’re always going to end up back on that sales floor.

Louis Massaro:
You’re always going to end up back dealing with your long-distance trucks. You got to be able to look back and go, okay, let me look at the history of my … let’s say you’ve been in business 10 years. How many times did I have to go back to the drawing board? Go back to the drawing board. I was like, and now I got a good ops manager, I got a good sales manager. Oh, it’s cool right now for a few months.

Chris:
Take a break.

Louis Massaro:
Then something happens and then you’re back there. If you take the time, like for me, if young me was listening to this, I’d feel like it was some old dude giving me advice like, “Slow down.” And it’s not that. You can’t build if you don’t have a foundation. You’ve got to take the key areas. You’ve got to make sure you’re generating leads, booking moves, servicing moves, making sure your customers are happy and giving you five-star reviews, and then your accounting, your reports and all that. You’ve got to make sure that that stuff is on point. Once it’s on point, you could build on that. You could build on that, and you’ve got to make sure that your team is pulling their weight, and sometimes we overreach. Sometimes we overstep. Sometimes we hire a big position or we open another location or we get into another division.

Louis Massaro:
We started doing long-distance or we start doing commercial, we get distracted. If you find yourself in a place where you’ve kind of overreached and that one little overreach is causing issues everywhere else, don’t be afraid to pull back on that. Don’t be afraid to let people go. Don’t be afraid if you open an office three years ago and it’s doing nothing but losing money and it’s taking your time and energy away from your breadwinner, your main office. It’s either you’ve got to take enough massive action to go and get that other office under control and profitable now without just assuming that it’ll get profitable, or shut it down and focus on where you make money. We’ve only got so much individual bandwidth and energy.

Louis Massaro:
If you’re being diverted in all these nonproductive ventures or with these non-productive employees, you could streamline, make it easier on yourself and make more money.

Chris:
You’re not failing.

Louis Massaro:
You’re not failing.

Chris:
Yeah.

Louis Massaro:
You’re not failing.

Chris:
There’s no shame in getting your focus.

Louis Massaro:
Yeah. There’s no shame in that. It’s a shame that people will be so afraid to “fail,” that they’ll keep pursuing the wrong thing.

Chris:
What do you mean?

Louis Massaro:
Let’s just say they’ve got … I don’t know. I’ve seen people where they’re so excited to get into military or they’re so excited to get into commercial or they’re so excited to get in the long-distance, and they do it and it’s beyond their current bandwidth of what they can really handle. They underestimated what it was going to take to really take that on and own that. They figured A, I own a moving company. No problem. I could do that too or I could do that too, or opening another office and realize that, no, no, no, no. This thing’s like a whole monster in and of itself. I see it where they’ll let it drag the good part of their company down and drag their energy down.

Louis Massaro:
So you’ve got to be able to look and say, “You know what? This is a division that’s not working. I miscalculated this.” I’m not saying just give up because it’s hard at first. I’m not saying that. What I’m saying is you’ve done everything, you’ve taken the action you needed to take. You looked at it and said, “How do we fix this?” And you went and took that action, still not …

Chris:
Still didn’t work.

Louis Massaro:
Still doesn’t work. Meanwhile, other areas are slipping. Your main business where your money’s coming is slipping, your home life, slipping, your health, slipping. But somebody won’t cut off that division and say, “You know what? Let’s go back and let’s just do local moves,” for example. “Let’s just stick with that for now and regroup,” because they’re afraid of being a failure to all these imaginary people they think are watching and caring. Listen, I could say that because I used to feel that way. You know what I mean? I’ve gone through it and I’ve grown and I’ve evolved so I know that nobody’s watching, nobody cares. If there’s an ankle weight that’s holding you back, that’s just not productive, cut it off and focus on the stuff that works and keep it simple. There’s no badge of honor for going down with that sinking ship.

Chris:
Yeah. There’s no shame in admitting that you may have bit off more than you can chew.

Louis Massaro:
Yeah.

Chris:
That’s probably a sign of business maturity in that situation when you’re able to admit that to yourself.

Louis Massaro:
Yeah, absolutely. You said it perfect, to be able to realize that you bit off more than you could chew, and that’s a consequence of being a go-getter. Sometimes that happens.

Chris:
It’s going to happen.

Louis Massaro:
You know what I mean? If you’re aggressive and you go after things, you may end up in a position where you bite off more than you could chew, but there’s a difference between, hey, I bit off more than I could chew, so for the next few months I’m going to have to make all these adjustments to handle this, and I bit off more than I could chew and now I’m just going to drag myself through the mud and suffer for the next three years.

Chris:
It’s better to just stop the bleeding.

Louis Massaro:
you got to just face facts and have zero attachment to it as a failure.

Chris:
Well, part of that, stepping away or closing down a division that wasn’t working or whatever, inevitably you’re probably gonna have to fire somebody. Right?

Louis Massaro:
Yeah.

Chris:
That’s never easy.

Louis Massaro:
No.

Chris:
How do you fire somebody? Is there a way to do it?

Louis Massaro:
Listen, the reality is you just have to do it. You just have to do it and you have to go into it knowing that that’s what you’re doing. That your decision is made. There’s many reasons for firing somebody. We’ll do in a whole nother episode on that. There’s many reasons. That you could just not afford them anymore. They’re not the right fit. They blatantly did something that violates company policy. There’s different ways of handling, but the reality is, it’s part of being a business owner. You want to be a business owner, this is the stuff that comes with it. It’s harder to be a business owner than it is to be an employee. There’s a lot of risk and there’s a lot of reward, and there’s a lot of stuff that you have to do and responsibility that you have to take, and you’ve got to be able to accept that and own it and that’s just part of it.

Louis Massaro:
The reality is, we’ll do another episode on it, but if you’ve got to do it, you just have to do it. You’re not doing anybody any favors. If you knew you needed to let somebody go six months ago and you’ve kept them all this time, you’re not helping them. They need to move on. The struggle you have as a business owner and those decisions, and when you stay up late at night like, aw man, they got a family, it’s going to be hard on them. When I brought them in, I told them that there’s unlimited potential here for them. I’ve got to let him go, but he’s such a good guy or such a good girl. You know what? That’s the stress you deal with as a business owner and them saying, “Oh, shit. I just got fired. I need to now go find something else. How am I going to take care of my family?” That’s the stress that an employee deals with.

Louis Massaro:
It’s just part of business. It’s part of how things work. They’ll be okay, they’ll find something else. It’s not the end of the world. You’ve got to be able to tell yourself to do that and you’ve got to really look and say, is this person in this position and what they do hurting me or helping me? Look at it overall, not like, well, they do some things that help. No, no, no, no. The money you’re spending, that needs to be an investment in the value that they bring to the company. If the money you spend, if they don’t bring that value and then some, then there needs to be an adjustment or they need to go.

Chris:
It’s time to go.

Louis Massaro:
Yeah. As far as this guy’s concerned, when was this, by the way?

Chris:
Last week.

Louis Massaro:
Okay.

Chris:
Yeah.

Louis Massaro:
All right. Yeah, I’d love to know more and be able to dive in and give him a direct answer, but overall, that’s what it comes down to. You’ve got cash flow issues, it didn’t just happen. You’ve got to know that December, January, February, it could happen in the moving business. There could be a dip. What you want to do is you want to learn from that. If you’re in a position where you’re struggling with cash flow right now, you’ll get through it. You’ll be okay. Maybe you’ve got to fire some people, maybe you’ve got to sell some trucks. Maybe you’ve got to cut off an unproductive money-losing division. Don’t be afraid to take the massive action to save yourself now. But then, when you’re out of it, don’t forget what happened.

Louis Massaro:
Don’t forget what you went through when summer comes and money’s flying from the ceiling and you’re throwing it up in the air like Scrooge McDuck. You need to remember that and make sure that you put some money away for the offseason. It’s the reality of the business. You’ve got to strategically plan for it and know what’s coming. It all comes back to the basics. I know it sounds like, okay Louis, that’s easy to say, but you’ve got to know your numbers. You’ve got to know where you’re at. Every day you’ve got to just say, you know what? Where do I need to go? What could I do to get myself there? It’s so easy to fall into a dark place and just feel down and out and depressed.

Louis Massaro:
I went through this in the recession. I was juggling money between six offices trying to keep everything afloat. When everything just came crashing, I had way too much money I was spending in yellow pages and I had to deal with this and felt like the whole business was just collapsing on my head. It put me into a very deep depression.

Chris:
Really?

Louis Massaro:
Yeah. I understand what it’s like to be there and it’s not like, hey, just save some money and you’ll be okay. When you’re there, you don’t want to hear that. When you’re going through it, that’s not helpful. You just have to know that all you could do is the best you could do and make sure that you’re doing the best you could do. Make sure that each day you’re taking good action. Whatever you got to do to snap yourself out of it and make it happen. That’s the only way I got myself out of the mess, was every day I was taking action, taking action, taking action. At first, it didn’t feel like I was making a dent in the whole thing, but I was chipping away, chipping away, reducing expenses, making more money here, becoming more efficient there.

Louis Massaro:
Just consistently making moves, and at the same time, putting things in place so that it would never happen again. So, it’s like if you know you’re at rock bottom, there’s only one way to go, which is up. You just have to literally go and every action you take on a daily basis needs to be leading you in that direction. You can’t sit around feeling sorry for yourself. You can’t talk about how it’s the time of year, it’s the economy, it’s my market, it’s my movers. It’s none of that. Where you’re at today is because of previous actions. I don’t say that to make you feel bad about it. I say it because you’ve got to get real with yourself. You know what I mean?

Louis Massaro:
I had to look myself in the mirror and be like, all right, enough it is. You got to step up, put your big boy pants on and do what you need to do, enough whining about this, you put yourself here, you opened up all these offices, you were overextended in this stuff, now get yourself out of it. You could do it, and then once you do it, once … I almost feel like … Everybody goes through it at some level. Everybody has those hard times. Having them over and over and over again is strictly due to the lack of commitment and decision to say like, “This isn’t going to happen again. Let me get this in order. Let me do it right this time.”

Louis Massaro:
If you’re down right now, if you’re just … Listen, you don’t have to be going through a depression. You could just be having a bad month financially. You just have to know it’s time to really get serious about it. For me, I didn’t get serious about it until that happened. I didn’t really start diving in on my numbers, diving in on my processes, all that until I had to go through those hard times because before that, I was making so much money, I was like, whatever. My accountant would be like, “You have to review your P&Ls.” “Yeah. Okay, whatever. Here they are. You review them. I got money. I’m good.”

Louis Massaro:
Listen, if this is helpful, if this information is helping you right now, listen, go back, listen to all … go back to the beginning of this podcast and listen to every single one of them. If you get tips, great. If you get inspiration, great. If you help shake off some of the fear and the uncertainty, great. You’ve got to get little bits and pieces. As you rebuild your business, you’ve got to realize that you’ve got fear of uncertainty. What will happen? I get it. What’s going to happen with my family? What’s going to happen with my business? What’s going to happen if I can’t pay these bills? What’s going to happen if I can’t pay my employees? All that stuff.

Chris:
Yeah, it can be scary.

Louis Massaro:
It could be scary, but you got to know that you could get through it. You can’t sit around and wallow in it. You’ve got to take action. Literally, if taking action means going back and spending … turn Netflix off. Listen to all of these episodes. If there’s other stuff out there, great. It’s not about that, but I know what I have to be able to help you with and it’s there, free. Go to the website, watch all those videos, go to YouTube, watch all those videos and do what you need to do to get yourself in a position where you’ll just say like, “Never again, this isn’t going to happen again.”

Chris:
Yeah.

Louis Massaro:
That’s it.

Chris:
That’s great. I think a lot of people are going to find that helpful.

Louis Massaro:
Yeah. Listen, it happens to everybody. The same way that I give these pep talks, I give those to myself. I have bad days. I have a bad few days. I don’t usually let it go past a few days, but you’ve got to keep yourself on point. That’s it. Then you’ve got to be able to be real and go, yeah, I’m in this position today because I wasn’t really that on point before.

Chris:
Get the ego out of the way.

Louis Massaro:
Get the ego out of the way. Stop making excuses. Stop blaming it on other people. Nobody’s coming to rescue you. You’ve got to step up and you’ve got to take the action you need to take.

Chris:
That’s awesome. That’s awesome. Good, well …

Louis Massaro:
Listen, if you guys liked this episode, if it was helpful, do me a favor. Go on Instagram and take a snapshot of you watching this, you listening to this, DM it to me. I just want to know that you got some value out of it. Let me know what points, in particular, were helpful and what you’re going to apply and what you’re going to commit to. I love seeing that stuff. It’s not just about me putting information out there. I want to see the information applied. I want to see it help you. Again, profit in your business and also thrive in your life. You’ve got to have both. You’ve got to constantly be raising up both.

Louis Massaro:
Until I see you next time, go out there, profit in your business, thrive in your life. If you’ve got any other questions, send them to me at Louis Massaro on Instagram. All my social media is @Louis Massaro and we’ll try to get it in on an episode for you. We’ll see you next time.

How To Create Processes In Your Moving Company

  ► Get This Episode On iTunes

SUMMARY

In this video, Louis Massaro shares how to create processes in your moving company.

  • “Identify” Identify the areas where having a written process would really benefit your company.
  • “Clarify” List out the steps of the process.
  • “Formalize” Create an actual SOP, Standard Operating Procedure, for the process.
  • “Organize” Create the original document in Word, or on Google Docs, to have those documents put away for administrative use only and have PDF versions available for the whole company.
  • “Implement” It becomes a lot easier to find someone who can follow instructions, as opposed to finding someone who’s going to create and establish a new path that happens to also be in line with your vision and your goals.
  • “Improve” You want to be able to tweak this process, you want to be able to ask for feedback from people that are involved.
  • Watch the video to get full training.

HOT NEWS & DEALS!

  1. Join the Moving CEO Challenge: Official Louis Massaro Community Facebook Group! A place for moving company owners to connect, share ideas, and inspire one another. Click here to join!
  2. Latest Instagram!
    Check out @LouisMassaro for new announcements, valuable tips, and enlightening videos to take your moving company to the NEXT LEVEL!

RELATED POSTS

Mover Recruiting Process [Download]

Why Your Moving Company Is Losing Money

How To Turn Moving Leads Into Dollars

How To Provide Accurate Moving Estimates

Setting Up Your Moving Company’s Referral Program

TRANSCRIPTION

Hey, my friend, it’s Louis Massaro, CEO of Moving Mastery where we help moving company owners set up proven systems and processes, so they can increase profits, reduce stress, and live a better quality of life. I have clients come to me often with the same concern as most businesses, that they want to have a smooth-running, predictable, money-making machine. And, have employees, and staff, and team that do things consistently without them having to be there all the time on top of it.

But, what they find is that as they start to grow, as they start to take that next step to the next level, and grow a little bit, bring on additional staff, things start falling between the cracks. People don’t do things exactly how they’re supposed to be doing them. Which is super frustrating, because even though you’ve set up this really great business, you’ve got your leads coming in, you’ve got your calls, you’re booking moves, you’re going out, you’re servicing them, you’re doing a great job for your customers. Now you want to grow, now you want to scale. But, what happens is the bigger you get, creates room for error, and for people to drop the ball. Which, just causes you to feel like, “You know what? Maybe I shouldn’t grow. Maybe I shouldn’t expand. Let me just jump back in and do everything myself.”

What I tell people is that if you want to do one thing that’s going to help you scale, that’s going to help you grow, that’s going to help you get to that next level without distress, without the overwhelm, and with the consistency you need to set up systems and processes in your business that are consistent so people know exactly what to do.

I have this small group of private clients that, they come to my office, and we actually spend a full day, eight hours, going through the process of learning the process of process management. Let me say that again. It’s the process of process management. How to set up the processes, how to manage the processes, how to make sure they’re being implemented and adhered to. And, it’s one of those things that once they are able to establish that, which is a fundamental piece if you want to scale and you want to grow your business, without the headache, without the stress, without feeling like you’ve taken three steps forward and one step back. And, you’re constantly kind of doing that front and back motion, where you just want to go straight up. You need to set up these processes, and it all starts with the process of process management.

Like I said, they come and we spend a full day going through this. There’s so much to it, but I wanted to give you the key elements here, because a lot of people have been asking, “Louis, how do you set up processes? What are the steps so that we could have a consistent, smooth-running business?” I’m going to lay them out for you right now, okay?

First thing you need to do in order to set up your processes is, it’s called identify. You need to identify the processes that you’re going to need. In the group that comes to my office, I take them through this process and give them a sheet called the Process Identifier when we go through it. But, essentially what you want to do is you want to look at what new initiatives you have going on. Maybe you are going to start doing box deliveries, let’s just say. Or, maybe you’re going to start doing upsells on your confirmation call. Anything new that you want to do is a perfect opportunity to start writing out a process for it.

If there’s maybe any repetitive tasks, things that happen over, and over, and over, and over again that need to be done consistently. I’m thinking maybe your confirmation call would be a great … a few days out before the move if you’re calling to do a confirmation, having that process written down, having your morning dispatch process all written out. You want to be able to identify because what stops a lot of people when it comes to creating processes for their business is that they think they need to have a complete book of processes for every single action that happens within the company.
Although that’s an admiral goal to get to, it starts with one process. Then, another process, and then another process. What you want to do is you want to identify where would having a … Because remember, you don’t want to have a process just for the sake of having them. But, where would you benefit the most by having a document that’s written, that shows step by step how to do something in your business? If you think about maybe where people drop the ball, or where somebody needs to … maybe you’re doing something for storage billing, and the way that, that’s handled. The exact steps. If you take the time to list those out and write those out, and then you could hand that off to somebody, and they do it the same way every time. That’s how you grow without going three steps forward, one step back.

But, what happens is, if we don’t identify these processes and start putting them in place, you might have people and you’re like, “No, but they know how to do it, Louis. Don’t worry, they’ve been doing it forever.” But, what happens if they leave? What happens if you need to fire that person, and you are nervous to do it because you’re like, “They’re the only ones that know how to do what they do.” Right? Or, you try to roll out some new initiative and it just goes wrong, and causes maybe some customer service issues. Identify the areas where having a written process would really benefit your company.

The second thing you want to do, is you want to clarify those. With my group that comes here, we take them through a process, and with a sheet called a Process Clarifier. Once they’ve identified the processes that are going to be the most impactful to their business. Not just processes for the sake of having processes, but which ones would be the most impactful, now we need to clarify those. When you clarify those, basically what you’re doing is you’re laying out the steps. You’re either doing bullet points, or you’re doing a visual flowchart or some type of mind map, or you’re drawing it out on a whiteboard. Whatever it is, you’ve got to be able to clarify exactly what that process is. Just list the steps. That’s the easiest thing you can do, is just list them out. Step one, they do this. Step two, this.

If this, then that. And, you just list it all out without trying to make some kind of fancy formalized document. You keep it very simple. When I run them through the process, we do it pen and paper. We don’t even do it on the computer. Pen and paper, just list out the processes. List out the steps of the process.

The third thing, once you have that. You’ve identified them, you’ve gotten clarity on each individual process, which you’ll do one at a time. The next step is, you formalize that process. You create an actual SOP, Standard Operating Procedure, for that. I give them a template that they go through, and they have it all standardized so that they’re exactly the same. What you want to do is you just want to have your own template, have some consistency in the way that you create these SOP’s. Let’s say somebody … the clarifier, you could have people in different departments write those out.

Let’s say you need help and you want your dispatcher to write out the process that they go through in the morning to send out the crews. What would happen is you’d take that, and you really want one person that will then take those and put them into a formalized SOP. This way they’re just all consistent. They read the same way, they’re laid out the same way, so whoever’s using them can totally understand what’s going on. Because, once you have them it’s not just to store them away, it’s there to be used daily for the function of your business.

Somebody’s unsure about how something works, they look up the SOP. They look up the process. They come to … a sales person goes to the sales manager and says, “Hey, how do I do this?” The sales manager knows, “Hey, we have a process for that. Hey, I’m going to send you this process.” Or, “Go in the repository, find it, it’s all there.” This way you’re not constantly having to tell people how to do things over and over. You’re showing them how to do it, and it’s exactly how you want it done.

When it comes to managing people, you really … Managing people’s the after thought. What you really want to do is manage the process, and you just want to have the people, and get them back in line with the process. That’s how you really manage the people. By having it all in writing makes it much, much easier to do.

Fourth step what you want to do, is you want to organize these processes. You want to have a place, they call it a repository, where it’s just a filing system of where you keep all of these. For me, we kept it in something similar to a Dropbox, or a Google Drive. With a folder that says, “SOP’s.” You double click on that folder, it opens up, and then it’s got sales SOP’s, dispatch SOP’s, customer service SOP’s, accounting SOP’s. You double click those, the SOP’s are in there. There’s also softwares and things like that, that you could use. But, you want to have a repository, you want to have a place where all of these processes are easy to find.

One of the biggest wastes of time would be to go out and create a bunch of processes, put them in a filing system, and then nobody uses them because nobody could find them. You want to have them organized in a way where people could easily find them as they need them. Of course, you could print them out and put them in a binder as well, where people can find them. But, nowadays it’s much easier just to be able to find them with a few clicks and pull up a PDF of that. My recommendation is if you create the original document in Word, or on Google Docs, to have those documents put away for administrative use only, so they can’t be modified by anyone. Then, have PDF versions available for the whole company. Make sense?

You want to then after that, fifth step is you want to implement. You have to now take this and implement it. You want to get anybody that’s involved in this new process that you’re rolling out, and you want to sit them down, and talk to them. And say, “Well, here’s what’s going on, here’s what the steps.” You want to pick the start date, you want to train your team, but you also want to set clear expectations so that they know what’s expected, and that they understand the process. If they have questions, if they start to poke holes in the process and you’re like, “Oh yeah, you’re right. We didn’t account for that.” Then, you make some adjustments.

But, if you just roll it out and don’t tell anybody about it, nobody can implement it, you can’t get any feedback from them to be able to help you improve the process. Because remember, it’s all about making your business run smoothly and efficiently like a machine. If you think about McDonald’s for example. The reason McDonald’s is so successful and has so many locations across the world is not because of the people that are working there, it’s because of their processes. Their managers, all they need to do is get people back in line with those processes. The better that you have these laid out, you don’t have to go search for these, the staff that you need. It becomes a lot easier to staff your business. Let’s put it that way.

It becomes a lot easier to find someone who can follow instructions, as opposed to find someone whose going to create and establish a new path that happens to also be in line with your vision and your goals. It never works out.

The sixth step once you get all this in place, you get all this going, is you want to improve. You want to always improve these processes. Here’s the thing, you want to be able to tweak this process, you want to be able to ask for feedback from people that are involved. And, you need to make sure that people are following the processes, and if they’re not …

Let’s say you roll out a process, and people start doing it a different way. They skip a few steps, or they find some other work around. This is really where you would want the person who’s in charge of your processes, your process manager, your operations manager, to come in and find where this stuff’s happening, is to … Maybe the way that you originally wrote it needs an adjustment. Maybe somebody in the company found a better way of doing it. Okay, great. But, update the process so that you can manage your business, so that you could look and say, “Here’s how things are supposed to be getting done, and here’s how everybody’s doing them. Is it like this, or is it something different?”
When you have the processes in black and white, things will completely change for your business. Here’s what I want you to do, because a lot of people get overwhelmed with the idea of, “I need to create these processes,” and all this. It can be as simple as getting out a sheet of paper, and just writing down the steps of how you want something to happen. You’re not good on computers? No problem. Write it on the back of a napkin if you have to, and hand it to the person who needs to be fulfilling that task, and tell them, “These are the steps, exactly how I need you to do it.”

I’m just trying to illustrate a point, that it doesn’t have to be so hard. It doesn’t have to be so challenging, but you need this reference point. To be able to come back to make sure that things are getting done the way you want them done. This is the only way you’re going to be able to scale. If you’re in a position where you’re like, “Hey Louis, it sounds like a lot of work. I’m happy, I don’t want to scale, I don’t want to grow. I don’t want any more employees, everybody’s doing things just fine. If there’s a problem, they come to me. I’m good with that.” Cool, no problem.

But, if you’re like, “Hey Louis, every time I try to take a few steps forward I end up getting knocked back because people aren’t doing things the right way. I’m having a tough time managing people. I’m having a tough time getting them to do what I want. There’s inconsistent service happening across the board. We don’t do things the same way all the time.” If that’s you and you want to make it better, this is the one thing you could do, is implement processes into your business. Those are the steps. Again, identify, clarify, formalize, organize, implement, and improve.

I hope that was helpful my friend. If so, do me a favor. Share this with someone out there in any business that you think might find this helpful, or useful. I’d really appreciate it if you’d like this video as well. Until I see you next time, go out there every single day, profit in your business, thrive in your life, I’ll see you later my friend.

Why Your Moving Company Is Losing Money

  ► Get This Episode On iTunes

SUMMARY

In this video, Louis Massaro shares five areas where you might be losing profits in your moving company and how to start keeping more money for yourself.

  • “Unprofitable Marketing Sources” Wherever you’re spending dollars to get a return on your investment, if each individual marketing source is not profitable, it’s taking down your entire net profit for your whole business.
  • “Low Booking Percentages” If you’ve got low booking percentages, meaning the leads that come in, you’re not booking enough of them, money is just being wasted.
  • “High Labor Payroll Percentage” Having a high labor payroll percentage is another area where a lot of companies are losing money.
  • “Lack of Crew Management” Running a tight dispatch operation is one of the best ways to keep all the money in-house.
  • “Not Multiplying Moves” You want to be able to multiply every single move that you have by turning each customer into a repeat customer.
  • Watch the video to get full training.

HOT NEWS & DEALS!

  1. Join the Moving CEO Challenge: Official Louis Massaro Community Facebook Group! A place for moving company owners to connect, share ideas, and inspire one another. Click here to join!
  2. Latest Instagram!
    Check out @LouisMassaro for new announcements, valuable tips, and enlightening videos to take your moving company to the NEXT LEVEL!

RELATED POSTS

How Much Should Moving Companies Profit?

Your Moving Company’s Profit and Loss Statement

Increase Profits: Tighten Up Your Moving Operations

Run a Tight Local Moving Operation

Charge More Money for Your Moving Services

TRANSCRIPTION

Hey, my friend, it’s Louis Massaro, CEO moving mastery, where we help moving company owners set up proven systems and processes to increase profits, reduce stress, and live a better quality of life. I often have clients come to me that are already running successful moving companies. And when I say successful, I mean, they’re doing big numbers, they are already seven-figure companies, doing a million, two, even up to 5 million, sometimes even 15 million a year, but the profits aren’t what they want them to be. In other words, they’ve got this great business, they’ve got the trucks, they’ve got the office, they’ve got the staff, the sales team, everything’s in place, but what happens after all the bills are paid is they don’t have the money that they want to make and it’s super frustrating for them. And it can be very overwhelming to go and put in the work, and put in the time, and put in the effort to run these businesses that require a lot of effort to not get the profits and the take-home compensation that they deserve. official zlibrary domain lib-z . Find free books

So, what I tell them is, look, think of your company like a bucket. If you think about just a bucket, and you have all these opportunities going into the bucket. So, new leads are going into the bucket, all your gross revenue is going into the bucket, basically, you’re creating this stew, if you will, of all these opportunities and everything that comes into your business. But what happens is, most companies have holes in that bucket. So I want to consider your typical expenses to be a hole, but holes or areas of inefficiency or areas where you’re losing money that when plugged will allow your profits to be there at the end of the day.

So, what we want to do is, we want to start looking at where we can plug the holes and how we could take this bucket and not let the money that comes in the top, no matter where you are, if you’re just starting out or you’re doing $15 million a year, whatever the case may be, when money comes in, you want to keep as much of it as possible. So I want to talk to you about where you could be losing money in your business and how to start plugging those holes because it’s super, super important. It’s not about gross revenue. It’s about your profitability, it’s about your compensation as the owner of the business and how much you’re actually able to take home, that’s why you go do what you do every day.

So how do you go about plugging the holes? How do you go about finding the areas where you’re losing money? And after working with hundreds, if you include seminars, courses, everything, newsletters, thousands of moving companies, I can tell you that there’s five areas that typically we find the holes that we’re able to plug.

So I want to tell you what those five areas are so that you could go find them, plug the holes, and start keeping more of the money for yourself. All right, so the first area that is a huge way for you to be losing money, it’s unprofitable marketing sources. And so what do I mean by that? Unprofitable marketing sources could be anything. It could be anywhere. So you spend your money on marketing, whether you’re doing let’s say SEO, pay-per-click, direct mail, moving leads, Angie’s list, home advisor, whatever it might be. Wherever you’re spending dollars to get return on your investment, if each individual marketing source is not profitable, it’s taking down your entire net profit for your whole business, right?

So, the way that you establish this, is you start doing a marketing ROI report. And what that means is you take each individual source every single month and you look at all the leads that you received for that source, you look at all the jobs that you booked, you look at your booking percentage, you look at the amount that you spent versus the amount that you actually received so that you could see where you are as far as profits go.

You don’t want to be spending more than 10% of a job on marketing. So, for example, if a job is $1,000 you don’t want to be spending more than a $100 on that marketing wherever it came from. So, you don’t necessarily need to do it on a job-by-job basis, but you want to do it on a monthly basis to where you’re able to see, okay, if we brought in $100,000 from lead source A, how much did we spend? If you spent $8,000 to bring in $100,000 that’s 8% which is good. But if you spent, let’s say you spent $15,000 to bring in the $100,000 you’re at 15% which is getting up there, it’s getting a little too high.

So, as you start to look at the profitability of each marketing source using a marketing ROI report, you’re going to be able to determine, okay, where can I take some of this money that I’m spending and reallocate it to a different source that’s more profitable? This is besides your P&L, besides your financials for your business, your marketing ROI report is one of the most important reports you can be looking at on a monthly basis. It’s what allowed me to really get from a certain, let’s say I was already at maybe $10 million and I went to $20 million after I established this. Because once you’re able to spend money on marketing without concern, without fear, without worry of is it working or not working because you have a report to be able to do this, it makes things so much smoother, so much easier.

You can either do this in an excel spreadsheet, you could do this in your moving CRM. Those of you know I’m a co-founder of SmartMoving software, you could do it in there as well, but you want to make sure that you’re tracking your marketing and that you’re getting rid of any unprofitable marketing sources. That’s a huge hole in your bucket and an area where you’re losing money.

The second area is low booking percentages. And what does this mean? AKA this means wasting leads. So if you get 100 leads that come in, okay, when I say leads, that could be phone calls, that could be leads from a lead provider, those could be leads from your website, those could be somebody called in from direct mail, or placed a request for a quote online, or a realtor sent you a referral, anything, any lead. The amount of leads you get versus the jobs you book will give you your booking percentage.

So, if you have 100 leads come in and you book 10 of those, your booking percentage is 10%. So what do you need to do to increase your booking percentage? And it’s really those of you who know I have Moving Sales Academy online course, I have the three-day live event and the whole purpose of that is to build a sales machine to increase your booking percentage. So, instead of spending more money on marketing, you take the same amount of leads or less and you increase the amount of jobs that you book.

And so, you do this by setting up your lead management to make sure that you’re not wasting leads, that you’re getting to them quick. That you’re calling them, you’re leaving them a message, you’re emailing them, you’re texting them, you’re having them set up in your CRM for follow up so that you don’t just talk to somebody once and then wait for them to call you back. You’ve got your sales scripts in place, you’ve got your email automation in place. These are things that you could watch my other videos I talk about it a lot because that’s really one of the things that allowed me to grow a $20 million business which was sales.

If you’ve got low booking percentages, meaning the leads that come in, you’re not booking enough of them, money is just being wasted. I’ll use the analogy with somebody, if I go to their office, and I listened to their sales floor, and I see what’s going on, I’ve said it several times, I see hundred dollar bills all over the floor as if they’re falling between the cracks of the desk. So when you are able to increase your booking percentage, everything changes.

Companies will often be so frustrated, look, I’m doing all the marketing, I’m placing it here. I’ll say, okay, well are you tracking the profitability? No, but my sales reps say they’re working or my sales reps say they’re not working, you need to track the profitability. We’re calling them and we’re giving them a quote. Okay, are you doing this? Are you calling them this quickly? Are you calling them this many times? Are you doing this follow-up? What about when they say, your price is too high, do you have a rebuttal for that objection? You’ve got to be able to increase your booking percentage. There’s other videos on that you could watch.

The third reason that you’re losing money is a high labor payroll percentage. So, if you look at each job that you do as a pie, there’s only a hundred percent of that pie, certain percentage has to be allocated to certain things. So, you’ve got your marketing. If you’re paying sales commission, you’ve got that. But one of the biggest areas is the labor percentage. How much of the whole job, again, let’s say we’re talking about $1,000 job, how much of that job are you paying out to the movers? And so, when I see companies with high labor percentages, the answer is not reduce their pay, because that doesn’t ever turn out good. When you bring your guys in and say, hey, look, I know you’re getting this amount, but we’re going to lower your pay because we need to straighten out our labor payroll percentage, that doesn’t work.

Typically what you’re going to need to do is raise your rates and get more money per move. You need to get a higher average dollar amount for each move in order to balance that out. So, what I would do is every single week, I want you to take the payroll that you paid for that period, and divide that into the amount of revenue that was brought in that week. So let’s say you brought in $100,000 in that pay period, in that week. Well, the same amount of pay that you paid out for those same jobs that brought in $100,000, let’s say that was $25,000. Well, then your labor percentage is 25%.

And so you want to make sure that you’re on top of this and that you set a benchmark for yourself of what your labor percentage is because this is another huge area where you can find things going on in the company. I’ve found dispatchers before they were in cahoots with the movers paying them extra hours and getting a kickback. If you’re not looking at your labor percentage, things could get out of control really quick. So to be able to look at that every week, it’d be like, all right, I’m at 29%, I’m at 29.5% and see why is it higher? Why is it lower? This is part of knowing your numbers. This is something you want to look at every single week.

Typically the payroll percentages are anywhere between 25% to 35% and a lot of that has to do, like I can’t just tell you what it should be, a lot of it has to do the way your business is structured. Because when we look at the job and some people could afford to pay a little bit more because their fixed costs are lower. Their rent for their office, or their trucks, or their staff and things like that. So it’s typically between 25-35%. Check where you are now. With all numbers, you want to be able to set a benchmark for yourself. Which means, let me look at what it is and then let’s look for ways to improve it and make it better. All right. So having a high labor payroll percentage is another area where a lot of companies are losing money.

Number four, lack of crew management. And this is basically the opposite of running a tight dispatch operation, this is running a loose dispatch operation. Meaning, are we on top of the inventory, on the trucks, all the equipment, the dollies, the pads, the straps, all of that? Boxes, are they getting lost, or stolen, or left at jobs and nobody’s accountable for that and you’re just purchasing more or you’re on top of that? What about your crews? Are they clocking themselves in and out? Are you giving them the paperwork and sending them out for the day and saying, hey, okay, here’s the hourly rate, go ahead and calculate it when you’re done or long distance job, here’s the charges, let me know if you need anything, or are you having them check in with you where you’re clocking them in, you’re clocking them out, you’re telling them how much to collect and you’re making sure that if they clock out at three o’clock you’re looking at your GPS and you’re seeing, okay, they left at three o’clock.

Tight crew management will save you a ton of money. Same thing with claims and damage. If you’ve got claims, and you’ve got damage, and you’ve got complaints and you’re not keeping track of this, you’re not able to tell, okay, we’re having issues with… I’ll give you a perfect example, for me, I saw on my P&L at one point that we had very high claims in one office and after drilling down we found that it was a small group of guys and they were damaging glass tabletops, marble tabletops, and flat-screen TVs, that was like the extent of all the damage that was happening. So, we were able to identify that right away, train those guys on how to move with those items and solve the issue, and now I’m not spending the money on claims. Which is a hole in the bucket. So make sure you’re on top of your crews. Running a tight dispatch operation is one of the best ways to keep all the money in house.

The fifth way that you’re losing money is that you’re not multiplying moves. And what do I mean by multiplying moves? Well, the moves that you book, you spend money to acquire those moves, or you get a referral from those moves to be able to get those moves, you want to be able to multiply those. You want to turn that customer into a repeat customer, into a referral customer, and into a review customer. So don’t look at the job when it’s done and say, it’s done, we took care of them, no. You need to get yourself a five-star review from that customer, you need to get a referral, and you need to make sure that they’re a repeat customer the next time that they go to move.

So, you do this by requesting reviews on the job site when you’re finished. Having automatic texts from your CRM go out, automatic emails going out, requesting that. Having a database of these customers and reengaging them at a later date to be able to bring them back in and also enrolling them in your referral program. You can check, there’s been another episode on the referral program, go and watch that. You want to be able to multiply every single move that you have.

So, just to recap, five areas that you could be losing money that you need to go check right away and start tightening it up and plugging the holes, unprofitable marketing sources, low booking percentages, high labor payroll percentages, lack of crew management, and not multiplying moves. I hope this was helpful my friends, if so, do me a favor, share this out on social media with somebody or a friend that might find what we talked about today helpful. Hit the like button if you could, I’d really appreciate it. And until I see you next time, go out there every single day, profit in your business, thrive in your life. I’ll see you next time.

How To Open Moving Companies In Multiple Locations

  ► Get This Episode On iTunes

SUMMARY

In this video, Louis Massaro shares what you need to do in order to successfully open up additional locations in your moving business.

  • “Create a Model Business” If you want to sell your business down the road, if you want to franchise your business, anything you want to do, you’ve got to create a model. From the model, you could duplicate, but in the process of creating the model, your business just becomes better, more efficient, more profitable.
  • “Remove Yourself From Day-To-Day” If you’re stuck in one place dispatching trucks or booking moves, or whatever it might be, and you’re also trying to have business development going on in new locations, it’s not going to happen.
  • “Establish Baseline Metrics” Baseline metrics means take a look at your P&L. You need to know what percentage do you spend in fuel? What percentage do you spend on labor? What percentage are you spending on truck insurance? In other words, you need to have a baseline percentage of what it is you spend.
  • “Create a Financial Forecast” You have a game plan, you need to have the financial staying power to be able to muscle through any unforeseen circumstances, any slower than usual times.
  • “Open a Separate Entity” If you are cross mingling funds, if there happens to be a big lawsuit or happens to be something that goes down, they could tie it back to your original company and now you put your original company at risk. So, obviously, talk to a lawyer, talk to your CPA.
  • Watch the video to get full training.

HOT NEWS & DEALS!

  1. Join the Moving CEO Challenge: Official Louis Massaro Community Facebook Group! A place for moving company owners to connect, share ideas, and inspire one another. Click here to join!
  2. Latest Instagram!
    Check out @LouisMassaro for new announcements, valuable tips, and enlightening videos to take your moving company to the NEXT LEVEL!

RELATED POSTS

Ready to Expand Your Moving Company?

Master What’s In Front of You

Start Working ON Your Moving Company – Not IN It

Exit Strategies For Moving Company Owners

How Much Should Moving Companies Profit?

TRANSCRIPTION

Hey, my friend, it’s Louis Massaro, CEO of Moving Mastery, where we help moving company owners set up proven systems and processes to increase profits, reduce stress and live a better quality of life. I speak to moving company owners literally every single day. Our clients, our private clients, people that are interested in becoming clients, and one thing is kind of, pretty consistent across the board, is people want to open additional locations. They look at it and they say, “Okay, I’ve got this business, it’s running good and I want to duplicate it. Because I’m, I’m doing really well here, but then if I expand, I could do double the business.” And I also have clients that have done that and felt the frustration of not feeling everything grow doubly, or the new business actually hurts their existing business, and it’s one of the most frustrating things that someone could go through.

I went through it myself personally, and have seen people in the business in the last few years go through it as well, to be able to expand, open an additional location, and not only does it not bring in the additional money that you’d thought it would, but it creates more complexity, more work, and it actually starts draining the main business. Now, this doesn’t happen all the time, so I want to prepare you for what to do when it’s time to open an additional location. But this is something that people deal with and it’s a real thing. If you expand too quickly, it could create a lot of problems for what you have going on.

So what I tell people is this, if you’re going to open up additional locations, whether it’s one, whether it’s 50, whatever it might be, you have to establish a new blueprint for yourself in the way that you run your business day-to-day. Because now, you’re not just running one location where you’re there, where you’re seeing it, you’re running multiple locations where you’re not there, so your way of managing it becomes totally different.

I have this private client that, I met him, I don’t know, whenever it was, at one of my events, he wasn’t a client at the time. And he started telling me his scenario, and he was looking to open an additional location somewhere else, and he was going to buy out this company because they were a van line agent and he wanted to be part of the van line and this whole thing.

He explained his whole scenario to me and I said, “You’re not ready to do it. You know, you’re not ready. You need to do this, this, this, and this first, then you’ll be ready to do it.” Maybe a year later, 18 months later, he becomes a private client. He says, “Louis, I did it, and I should’ve listened to you. It’s been the worst year of my life. I’ve been traveling. This business is just costing me a fortune to keep it going. It’s distracting the people in my main office, and I need to figure out a way out of this.” So luckily, as a private client, we were able to kind of help him figure his way out of it to where, you know, shut down that other location gracefully, to where he came back to one location and started making more money with the one than he was even coming close to with the two.

And I’m not saying that as a way of saying don’t open up, or if you have a second, shut it down. But in his scenario, based upon his lifestyle choices and the way that he wanted to spend his time, the way that he wanted to… How many days a week he wanted to work, his traveling, all that, and how much money he wanted to make, we said, “You could do that in the one office. You don’t have to travel. You don’t have to deal with all these extra people. You don’t have to have all this extra aggravation, but you still get what you want.” So, it just really comes down to, more locations and more business does not always equal more money.

So, if you’re going to open up additional locations, which again, I encourage you to do that, but the timing has to be right and you have to go into it with the right approach. So I want to give you some ways to do that, to create a new blueprint for yourself for expansion. Remember, the way you run one business is totally different than the way you’ll run multiple businesses. I learned the same thing that my client learned the hard way when I had my one office and I started to open up additional locations. At first, I didn’t have that blueprint to run multiple offices. I went through the same thing. It was stressful, problems everywhere, on the plane, flying here, flying there, until I finally got it under control by realizing I had to approach it differently. Because I was no longer just running one business, I now had multiple businesses.

So let me give you the steps that you need to take in order to create that new blueprint for yourself if you’re going to open additional locations. And the first thing that you need to do is create a model business. And what is a model business? A model business is, if you’re going to duplicate something, if you’re going to clone something, if you’re going to duplicate something, you want to make sure that it’s exactly how you want it to be before you duplicate it, or you’re just going to duplicate a half-assed version of what you really want.

You want to create a model business, and what does that mean? That means that you’ve got your processes in place, that means that you know your numbers, you know where you’re at. That means that everything that you do could be duplicated exactly somewhere else. And a lot of that really is your processes, knowing your numbers, and being able to look at it, and if there is a problem, identify it quickly and resolve it. So no matter how you want to grow, right, no matter what you want to do with your business, even if you don’t want to open multiple locations, you’ve got to create a model business. If you want to sell your business down the road, if you want to franchise your business, anything you want to do, you’ve got to create a model. From the model, you could duplicate, but in the process of creating the model, your business just becomes better, more efficient, more profitable. You could see things clearly and you know how to maneuver day-to-day.

Second thing you need to do before you start going out and open additional locations, is you need to be able to remove yourself from the day-to-day. So if you’re involved day-to-day, meaning you’re dispatching trucks, you’re booking moves, you’re part of the main function of the business. You can’t go open another office. And, I know a lot of people aren’t going to want to hear this right now. They’re going to want to stop this video and say, “Louis, I could do it. I could run this, and I can run that.” We, as humans, we really underestimate sometimes what it takes to pull something off. And if you are stuck in the day-to-day of your current office, you won’t have the freedom or flexibility to run what needs to be run in the new office.

You now need to step into a new role, where you now can run everything from afar. You could be at a home office and run this location, this location, this location. But if you’re stuck in one place dispatching trucks, or booking moves, or whatever it might be, and you’re also trying to have business development going on in new locations, it’s not going to happen. So you need to be able to remove yourself from the day-to-day.

Third thing you want to do, is you want to establish baseline metrics. Baseline metrics means take a look at your P&L. You need to know what percentage do you spend in fuel? What percentage do you spend on labor? What percentage are you spending on truck insurance? In other words, you need to be able to look at boxes, all your cost of goods sold, all of that. You need to have a baseline percentage of what it is you spend. This is part of your model. This is knowing your numbers, what they are, so that when you go to duplicate it, you could see, am I on track or am I not on track? If you don’t know where your numbers should be, if you say, okay, hypothetically you spend 7% of your gross revenue on fuel, I’m just picking a number out of a hat, then, chances are it’s going to be similar where you go, right, with the fluctuation and price, but you want to have all those different metrics so that you can see how you’re doing.

Too many times people open up another location and they don’t know how well they’re doing until they have extra money in the bank account. That’s kind of the way of being able to tell that. So you want to have your baseline metrics so that you could set up your P&Ls and your cash flow statement, and you can know exactly what’s going on. Same thing with your marketing ROI, so all the key metrics that you need to know in your current office. Figure out what the baseline is, like where you’re at. Maybe you can improve them, whatever it might be, but then, this way you can carry them over to the new office.

Fourth thing you need to do is create a financial forecast. People ask me all the time, “Louis, how much does it take to open up a moving company, an additional moving company? How much money should I have?” Well, the answer really depends, people go about it very differently. I mean, you could do a shoestring budget, and rent two trucks, and have one mover go there and work out of a truck rental yard, and dispatch the jobs. And then, go and be one of the movers, and do all the administrative stuff from your current office. And it can be very inexpensive.

For me, I never open an additional location with less than… At least $75,000 to $100,000 in capital to put into an account to go open that office, because we got an office, trucks, marketing. And if you really want to go in strong you could spend $200,000 to go open up an additional location. When I opened up my South Florida office, where my call center was going to be, I spent about $500,000 opening that office, and it’s just because I wanted everything done immediately. It was like, we got this big warehouse, give me 600 vaults, brand new. Give me all the equipment, give me… And it was just, get everything out of the way that we need to purchase, get it done. So it’s a big variance.

So you want to create a financial forecast, so that you can see, okay, if we’re going to open up in, let’s say January, what do we anticipate our expenses to be, February, March, April, May? What are we anticipating our income to be in these months as well, based upon your level of how you’re going to open up? Remember, you could bootstrap it or you could just throw a ton of money at it and go that route. But you want to be able to have that financial forecast that you can see, so you’re not just tossing it out there to see if it works.

You have a game plan, and you know that you’re going to have the money to stick in there and make it happen because it might not take off as quick as you think it might. So you need to have the financial staying power to be able to muscle through any unforeseen circumstances, any slower than usual times. Now, maybe you need to adjust and adapt to the market and the way the competition prices, there’s a lot of things that could go on. You don’t want to be strapped for cash in that situation.

Next thing you want to do, number five, is you want to open a separate entity. So now, if you decide I’m going to go open another office, do not run it under the same corporation or the same LLC. Open a brand new corporation or a brand new LLC for that location. It could be the same name as yours, like Your Moving Company of this city, LLC, Your Moving Company of this city Inc. Open a separate one. You’re going to want to talk to your lawyer, talk to your accountant, I’m neither one of those things, but you’re going to want to fund that account from your personal account, put the money there, then from there, the new entity’s bank account, then you can now make all the purchases you need for that business.

You don’t want to cross mingle funds, you don’t want to take your new office, and then take your old office and start cutting checks for the new office. Because what happens is, you want to be in a position to protect yourself from anything that might happen. You’ve got to think about the liability that’s there, you want to think about your own asset protection. You know, you open up an additional location that you’re not there. Somebody who’s out there running it and they run a truck off a cliff, they go into your warehouse and steal everything from all of your customers, whatever it might be. Let’s just imagine the worst thing happens in that new location, you want to be able to have your legal liability separate from your existing location.

And if you are cross mingling funds, even though you have separate entities, if there happens to be a big lawsuit or happens to be something that goes down, they could tie it back to your original company and now you put your original company at risk. So, obviously, talk to a lawyer, talk to your CPA. There’s also tax implications for all this as well, but you want to make sure, open a separate entity.

And the last and final thing, commit and GO HARD. Don’t dabble. Don’t just say, “Let me roll the dice in this location and let me see if it works.” If you’re going to do it, do it because you’re basing it off of good information that you feel you can go into that market and go strong. You’ve created your model, you’ve removed yourself from your day-to-day. You’ve established your baseline metrics. You’ve created a financial forecast. You’ve opened your separate entity, don’t just like try to see if it works. GO HARD! Make it work. Put somebody there that you know is going to kick ass. Put somebody there that you know is going to take your processes and run with them.

A lot of times, when I see people that have additional locations and they fail, it’s because they think it’s as simple as sending a few trucks and a few guys over there, and everything else will be okay, and it rarely turns out that way. It’s when you send somebody there that’s trained, they know what they’re doing, they’re strong, they have a vested interest. Maybe they’re a partner, or they’re some kind of GM that has, they’re tied in the profits. That’s when the location is strong. That’s when you go into it and you make money, and then you could build upon that because now you have your new blueprint for the way you manage all of it. And I hope you go on to open 50 offices around the country, or whatever your goal is, but just know if you’re going to do it, commit and go hard, and wait until the time is right.

I hope this was helpful. If so, do me a favor, share this with somebody out there on social media or in one of the groups, that might find this helpful, what we talked about today. And if you could like this video too, I’d really appreciate it. Until I see you next time, go out there every single day, profit in your business, thrive in your life. I’ll see you next time.

How Much Should Moving Companies Profit?

  ► Get This Episode On iTunes

SUMMARY

In this video, Louis Massaro shares how much money a moving company should profit.

  • “Know your numbers.” Review your Profit & Loss statements, review your cash flow reports, review your Marketing ROI and know that the money your spending is actually profitable for each individual source.

  • “How much money do you want to make?” Take some time and figure out what it’s going to cost for you to live the life you want to live.

  • “Build your business with a specific number in mind.” Determine the outcome you want and make sure the business is able to provide that amount of money.

  • “Don’t assume that more business equals more money.” Don’t think that you have to reach outside of the amount of business you have now in order to make more money.

  • “Don’t just focus on the money, focus on your lifestyle as well.” You have to profit in business AND thrive in life.
  • Watch the video to get full training.

HOT NEWS & DEALS!

  1. Join the Moving CEO Challenge: Official Louis Massaro Community Facebook Group! A place for moving company owners to connect, share ideas, and inspire one another. Click here to join!
  2. Latest Instagram!
    Check out @LouisMassaro for new announcements, valuable tips, and enlightening videos to take your moving company to the NEXT LEVEL!

RELATED POSTS

Your Moving Company’s Profit and Loss Statement

Increase Profits: Tighten Up Your Moving Operations

Exit Strategies For Moving Company Owners

How Your Identity Is Preventing Your Success

Should You Diversify Your Moving Business?

TRANSCRIPTION

Hey, my friend, it’s Louis Massaro, CEO of Moving Mastery, where we help moving company owners set up proven systems and processes so they can increase profits, reduce stress, and live a better quality of life.

You know, I get the question a lot on how much money should moving companies make? How much money should moving company owners be able to take home? And it’s one of those things that typically comes with some frustration, right? Maybe you’re putting in a ton of work. You’re working really hard. You’ve maybe even got a ton of gross revenue. Your gross revenue is really high. But at the end of the day, where’s the profit? Where’s the money that you’re able to take home? And it creates a lot of frustration.

We know that there’s a lot of liability in the moving business. There’s a lot of responsibility. You’re responsible for your movers. You’re responsible for your customers. You’re responsible for your equipment. You’re responsible for, and accountable for, and liable for those trucks that you put out on the road every single day for the safety of everyone else that’s out there. That’s a lot. That’s a lot of pressure to put on somebody and you want to be able to have the rewards, you want to be able to make the money that you deserve if you’re running a solid business. But how much is that?

I’ll get the question about, you know, “Louis, what are, what’s the average percentage of net profit for a moving company?” And here’s what I can tell you. You know, the first thing you need to know is that you should not be looking at average ever. Okay? Average is made up of people doing very low numbers and people doing very high numbers. All right? So you don’t want to strive to be average. You want to strive to be extraordinary. And the number that I would say you want to shoot for as a net profit in your moving company, after all your expenses, is 20%. Now there’s companies that are doing more than 20% and if you’re there great, however, if you’re on industry average, which I think is like nine or 10%, which isn’t good, you want to start getting it up higher. Okay. And you want to know for the work that you put in how much you’re going to be able to make. You want to know that this endeavor, this business, these hours that you’re putting in is worth your time. It’s worth your effort. Right?

So, for me, when I started in the moving business. And I was a 19-year-old kid and I was really just looking for a way at the time to make 10,000 bucks a month, like that was my goal. I’m like, “How can I make 10,000 bucks a month as a 19-year-old kid?” Then I got into the business and I’m like, “Okay, I see people are making the money, making money. I could do that.” I had a mentor say to me, he said, “Louis, make yourself $400,000 a year.” Okay, yourself. That’s what we’re talking about right now. We’re not talking about how much gross revenue your business should have because that’s kind of irrelevant, right? It is a certain number and a point that you should look at, but then the gross number is only set so that you can then have your expenses and then have your net profit at the end.

So I had a mentor say to me, he said, “Louis, make yourself $400,000 a year. Save 200. Spend 200. You’ll live a good lifestyle.” So I said, “Okay.” So that was my goal, right? I didn’t know any better. And within my second year in business, I went to like $300,000, net on my tax return, personal income. Okay. I think it was my third or fourth year in business, went to $800,000 personal net income and then after that it went to seven figures and up. But the thing is, you’ve got to be able to know what’s possible. And I’m not saying this in any type of way to, you know, claim that you are going to be able to make that money because I don’t know you. I don’t know your work ethic. I don’t know your focus. I don’t know your situation, right? So I’m just telling you what you know was reality for me in this business and what the possibilities are to be able to make money in the moving business. And it’s important that you establish what that is for you. All right?

So here’s the deal. If you want to get to a point where you’re making the amount of money you want to make in the moving business, here’s what you got to do. The first thing you need to do is you need to know your numbers, okay? We can’t just kind of shoot in the dark, and go and hustle, and get a bunch of moves, and try this and try that, and not really know how it’s all working out, right? You need to review your profit and loss statements. You need to be able to review your cash flow reports. You need to take a look at your marketing ROI to know that the money you’re spending on marketing is actually profitable for each individual source. You have to know your numbers. If you are going to be revenue income minded to where you’re focused on how much income you’re going to be able to make, right?

And you might say, “Louis, but it’s not all about that.” Well, it kind of is. Because you got into business to make money, right? Otherwise, if it was just something you enjoy doing, then volunteer and do it for free, right? Be one of those services that says, “You know what, we’ll move people for free, not for profit.” And if that’s you, cool. More power to you, all right? But most people are in this business because they saw the opportunity to make money and they want to be able to do that. But if you don’t know your numbers, it’s going to be very, very hard to get to where you want to go. Because when you have a benchmark, right? When you have a starting point of what your numbers are, you can start to make adjustments. How do we raise the gross revenue? How do we reduce the expenses to increase the profit?

Second thing you want to do, figure out how much money you want to make personally. Like how much money is it going to take to live the life you want to live? All the expenses that you have. All the expenses you want to have, all the investments, the savings, the charity. The emergency fund. What is it going to take to live the life that you want to live? That number could be different for everybody. It’s definitely different for everybody. You know, somebody might say, “Louis, I just want to make six figures. I want to get to $100,000 and I’m good.” Other people might say, “Listen, if I’m not making a half a million dollars a year, I don’t even know how I’m going to eat.”

So it’s different for everybody. Take some time, figure out what it’s going to cost to live the life that you want to live. Literally, get out a sheet of paper. What’s the mortgage going to be on your house that you want? What are the car payments, schools for your kids, insurance, investments, savings, anything else, charity, what is all that going to cost you?

And then the third thing you need to do is build your business with that number in mind. Instead of just saying, “Let me run this business and see what happens.” You’ve got to determine the outcome. And the outcome is income, right? So you want to make sure that you’re in a business that’s going to be able to provide the money that you want. And if you’re in the moving business, I’m here to tell you that chances are unless you’ve got very, very, very, very high aspirations, you can make the money in this business. You could personally make seven figures a year in this business and it’s just, you have to know that that’s where you want to go. And then build the business around that.

But it’s very important to understand truly what you want. So when we talk about figure out how much money you want, think about what you want from your heart. Because we could all set these big goals like, yeah, I want to make $10 million a year. Do you need $10 million a year? To live the life you want to live. It’s amazing. I take clients through this process all the time where it’s like, let’s figure out what it’s going to cost for you to get everything you want. And usually, the number is significantly less than they think it is. They get everything they want. They’ve got their savings, they could retire at the age they want to retire at. It’s usually significantly less than just a number they pick out of a hat.

And why is that important? Well, it’s important because you’re going to build your business around that goal. And if your goal is way too high and you start trying to make moves in your business that are unnecessary, you’re just bringing on more work, more responsibility, and for what? You’re just adding complexity. What you want to do is you don’t want to create this monster that just consumes your whole life. So figure out how much you want to make. Figure out what it’s going to take to live the life you want to live. Then you build the business around that.

Number four. Don’t assume that more business equals more money. I see this happen all the time and I feel fortunate when I’m able to get in with somebody, when somebody becomes a client, when they’re thinking about maybe opening another location or they’re thinking about expanding, and I’m able to see where they’re at currently and stop them from doing that. I’m all for expansion. I’m all for growth. You want to open 50 locations around the US? You want to do $100 million a year? Great.

However, just because you open another office does not mean you’re going to make more money. A lot of times you’re going to make less money and you’re going to introduce more complexity into your life and into your business. So don’t just assume that you have to go do all these different things to make money, right? I personally made $800,000 a year off one office. That was before I even opened up my six locations. So don’t think that you have to go reaching outside of what you have right now to make that money. I tell people all the time, don’t go dig a bunch of shallow holes. Find the one hole that has the oil and the gold under it and dig a deep hole there.

And typically a lot of people do local moving. By the way, I made all that money doing nothing but local moves. I didn’t even start doing long distance moves until I was in business for seven years. So I’m saying this as like a cautionary word of advice, that to go out and just do more does not equal more money. All right? If you want to scale, if you want to grow, set up your model business first. Set up one business that runs, it’s efficient, your profit margins are at 20% and above, and your cash flow is strong. You’re making money. Then you’ve got a model, then you could take that and then you can expand on that. So don’t assume that more business equals more money.

The next thing you want to focus on is you want to make sure that you are not just focused on the money, but you focus on your lifestyle as well. I mean, look, if you’re so focused on the money that you let your relationship suffer, your health suffer, your personal mental health suffer, you’re not going to live a good life. I don’t care how much money you have. I learned this the hard way. When I first started my business, it was money, money, money, money, right? But I was a young kid, single, no family. Could go out and that was all I did. However, once I made all the money that I, more than I ever thought that I would, I realized that that didn’t bring me the happiness that I thought it would. It wasn’t until I got to a point where I’m like, “You know what? I need to incorporate my whole lifestyle into this. I need to figure out how I can profit in my business and thrive in my life.”

So don’t make the mistake of just chasing down money. Build your business to get the income goal that you want, but build it in a way that requires as little effort as possible. And when I say that as little effort as possible could mean 50 hours a week, right? Could mean 40 hours a week. The point is, don’t give it everything you’ve got working 24/7, seven days a week, to get it going and sacrifice all that. Because what will happen is your mental capacity will start to diminish and the business will suffer from it as well. And at the end of the day, that’s not really the goal.

Now you might be in a position like, “Louis, I don’t care. I’ll do what I need to do. I need to get money now.” Cool, right? Like do what you need to do to get momentum, but as soon as you get momentum, you have to introduce the lifestyle. The same way that you’re going to do the exercise on how much money do you need to specifically live the life you want to live? You also need to say, what do I want to do in my life? What experiences do I want? How many days a week do I want to work? When I’m working what am I actually going to be doing during those days? Am I going to be dispatching trucks or am I going to be reviewing some reports, having a few meetings, checking in on my investments? You’ve got to be able to define all that for yourself and don’t make it all about money. Make it about lifestyle.

So number one, if you want to start getting to that level in your business where you’re making good money, number one is know your numbers. All right?

Number two, figure out actually how much money you personally want to make. You personally. Remember, your business is there as a means to financial freedom for you and your family.

Number three, build your business based on that number.

Number four, don’t assume that more business equals more money. Build a tight, tight foundation that’s profitable and then you could grow and build upon that.

And number five, don’t just focus on the money, but focus on the lifestyle as well. That’s why you’ll hear me say all the time, profit in your business, thrive in your life.

My friend, I hope that was helpful. If so, do me a favor. Share this video with somebody out there on social media or a friend that you think might find what we talked about today valuable. And if you could hit the light button for me too, I’d really appreciate it. Thank you so much for tuning in. I’ll see you next time and remember, go out there every single day, profit in your business and thrive in your life. I’ll see you later.

How Your Identity Is Preventing Your Success

  ► Get This Episode On iTunes

SUMMARY

In this video, Louis Massaro explains the importance of your identity when it comes to reaching the next level of success in your moving company.

  • Your identity and the beliefs you have about yourself in certain areas are holding you back from reaching that next level of success in your business.
  • My identity when it came to working was that, “I’m a hustler, I’m going to put in the work that no one else is willing to do.” And that’s essentially the results that I got. I identified myself as hustler, so what did I do? I hustled. Day in, and day out. Because that’s what I believed I needed to do to be successful.”
  • “But, I also had a mindset that I was going to be a millionaire mover. That I already was a millionaire mover. That I was going to make millions of dollars in this business before I had any money.”
  • I’m a big believer that we’re not stuck in any type of mindset or beliefs that we’ve had, maybe since we could barley walk, and we just grew up with these beliefs. We grew up in an environment with these beliefs. And those beliefs to this point now have shaped your identity. But that doesn’t mean you can’t shift those beliefs.”
  • You are where you are today because of the beliefs you have, and because of the identity you have for yourself.”
  • Watch the video to get full training.

HOT NEWS & DEALS!

  1. Join the Moving CEO Challenge: Official Louis Massaro Community Facebook Group! A place for moving company owners to connect, share ideas, and inspire one another. Click here to join!
  2. Latest Instagram!
    Check out @LouisMassaro for new announcements, valuable tips, and enlightening videos to take your moving company to the NEXT LEVEL!

RELATED POSTS

Think Like A Millionaire Mover

Why I Became a Moving Business Mentor

How To Deal With Stress Of The Moving Business

Manage Yourself Before You Manage Your Business

3 Keys to Freedom in the Moving Business

Should You Diversify Your Moving Business?

  ► Get This Episode On iTunes

Summary

In this video, you’ll see Louis Massaro answer the question, “Should You Diversify Your Moving Business?”

Watch as Louis discusses whether or not you should introduce new revenue streams to your moving company.

  • “It’s very important that you understand the difference between Diversification and Concentration.”
  • “Diversification is fine when there’s time. When you have everything you need to diversify successfully, and you’re not just throwing a bunch of you know what against the wall to see what sticks.”
  • “Business is about focusing on something that you know works and digging a deep, deep hole until you strike oil.”
  • “You need to take into consideration your mental bandwidth, how much can you really focus on at once?”
  • Watch the video to get the full training.

HOT NEWS & DEALS!

  1. Join the Moving CEO Challenge: Official Louis Massaro Community Facebook Group! A place for moving company owners to connect, share ideas, and inspire one another. Click here to join!
  2. Latest Instagram!
    Check out @LouisMassaro for new announcements, valuable tips, and enlightening videos to take your moving company to the NEXT LEVEL!

RELATED POSTS

3 Keys to Freedom in the Moving Business

Manage Yourself Before You Manage Your Business

Exit Strategies For Moving Company Owners

Think Like A Millionaire Mover

Take Your Moving Company To The Next Level

3 Keys to Freedom in the Moving Business

  ► Get This Episode On iTunes

Summary

In this video, Louis Massaro teaches the 3 Keys to Freedom to help you breakthrough whatever is preventing you from reaching higher levels of success in your Moving Business and in life.

Watch Louis discuss the steps it takes to attain TRUE FREEDOM.

  • “True freedom is about being able to do what you want, when you want, with who you want, in whatever style you want to do it in.”
  • “Organize and execute around your priorities.”
  • “Be 100% committed to making it happen.”
  • “There are a TON of people in the moving business TODAY, making a LOT of money. If they can do it, why can’t you do it?”
  • Watch the video to get the full training.

HOT NEWS & DEALS!

  1. Join the Moving CEO Challenge: Official Louis Massaro Community Facebook Group! A place for moving company owners to connect, share ideas, and inspire one another. Click here to join!
  2. Latest Instagram!
    Check out @LouisMassaro for new announcements, valuable tips, and enlightening videos to take your moving company to the NEXT LEVEL!

RELATED POSTS

Manage Yourself Before You Manage Your Business

Think Like A Millionaire Mover

Take Your Moving Company To The Next Level

Exit Strategies For Moving Company Owners

Respect the Struggle of the Moving Business

Manage Yourself Before You Manage Your Business

  ► Get This Episode On iTunes

Summary

In this video taken at the Moving Sales Academy 3-day seminar, Louis Massaro teaches how you must Manage Yourself Before You Manage Your Business.

Managing yourself takes discipline, but it’s an investment that pays.

  • “The only reason you’ll want to learn how to do something is because you see the result it might get you.”
  • “Every skill is a learned skill.”
  • “Your inbox is a nice, neat, organized place for other people’s agendas.”
  • “Plan your day.”
  • Watch the video to get the full training.

HOT NEWS & DEALS!

  1. Join the Moving CEO Challenge: Official Louis Massaro Community Facebook Group! A place for moving company owners to connect, share ideas, and inspire one another. Click here to join!
  2. Latest Instagram!
    Check out @LouisMassaro for new announcements, valuable tips, and enlightening videos to take your moving company to the NEXT LEVEL!

RELATED POSTS

Schedule Your Priorities For Success

Think Like A Millionaire Mover

Respect the Struggle of the Moving Business

How To Deal With Stress Of The Moving Business

Moving Company Owner’s Best Investment